Job Description

Plan, monitor and execute the secure, un-damaged movement of all international imported & exported goods via Air, Sea, and Land, as well as local transport’s to and from regional hubs to dispatch locations for the offshore rigs. Ensure all required logistics, customs and excise documentation is accurate and processed in line with local and international requirements.

Responsibilities

Regulatory & Corporate Compliance:

• Prepare and ensure all import-export clearance instructions are issued to the Company’s Third-Party Logistics (3PL) Providers in a timely and accurate manner
• Oversee performance of 3PL’s to ensure agreed service level is maintained and resolve or escalate any performance issues to support management.
• Responsible for identifying and/or validating Export Control Classification Number (ECCN) for all export or re-export materials as requested or upon receipt at 3PL provider via Material Receipt OS&D (Overage, Shortage and Damage)
• Ensure that safe and good environmental practices are promoted on a continual basis.
• Maintain good housekeeping in areas of responsibility and ensure all materials are stored and moved around site safely and in compliance with Company policies.
• Actively contribute to continuous improvement of Company’s Logistics and Customs processes and policies
• Administer and maintain customs and other relevant documentation to ensure all statutory regulations are adhered to in the movement and reporting of materials
• Populate, maintain export compliance classification archive capturing HTSUS / Schedule (Harmonised Tariff)
• Schedule of the US, B/ECCN/License/License (Schedule B – Export Control Classification Number) exceptions, etc., for future catalogue inclusion by material master number.
• Assist with export control documentation as it relates to Purchaser and Supplier Certification requirements.

Operations:

• Maintain rig shipping profiles (RSP) in partnership with assigned freight forwarder
• Ensure all material and packing reports are prepared and reviewed in a timely manner to meet designated shipping schedules.
• Monitor shipments at docks, airport, or other location when necessary to ensure timely arrival / delivery
• Obtain quotes for domestic and international air and sea freight estimates.
• Coordinate booking for air, sea, and land cargo and ensure movement of materials is done in a safe, efficient, and timely manner in accordance with Company’s Standard Operating Procedure and the contracts and agreements in place with the respective rig clients
• Action request for identification details on materials (photos, serial numbers etc) as requested.
• Manage backloads from regions rigs and ensure these are actioned in a timely manner (with assistance from Supply Chain personnel as required) and actioned on Company ERP system as required.
• Expedite and coordinate emergency or rig down orders from seller to packer and/or port of export.
• Verify and check commercial invoices, BOL, AWB, export and entry documentation
• Verify all customs import entries against clearance instructions and confirm customs status and commodity codes for all international items with vendor
• Identify, document, and follow up on Shortage and Damage of materials.
• Provide management and statutory reports as requested with the most current information,
• Perform other duties, complete additional tasks, and support ad hoc projects as required.
• Expedite all open purchase orders,
• Liaise with operations and buyers to obtain technical information required to classify materials for import and export.
• Arrange for all import and export shipments,
• Maintain all record keeping related to imports and exports,
• Keep a record of all temporary imports by rigs,
• Review open PO report and identify international material subject to restrictions and steel permits,
• Identify Hazardous materials and obtain MSDS sheets for import / export clearance,
• Responsible for repair / return / samples movements,
• Liaise with buyers and operations to arrange for trucking services,
• Arrange for local pickup / deliveries of materials required for operations,
• Handle all DHL shipments (documents, samples, returns),

Storage facilities:

• Support Supply Chain colleagues with audit and inventory stock takes.

Emergency Response:

• Understands and is competent to carry out responsibilities as described in the emergency response procedure.
• Comply with and contribute to office emergency response procedures

Personnel & Training:

• Take personal responsibility for own continued professional development and undertake any training as required.
• Responsible for ensuring own certificates if required for trade or position are kept valid and current.

Nature & Scope

• Office located position with travel required to the yard / warehouse.
• Supervise and instruct logistic, warehouse and yard personnel in area of responsibility.
• Communicate with client and instruct 3PL providers & liaise with customs regarding goods movements execution.
• Communicate and instruct warehouse and yard personnel in area of responsibility.
• Communicate goods movements and raise encountered issues with internal stake holders as Rigs and Rig Management.
• Monitor goods moment and conditions and raise issues regarding none planned late delivery or conditions with line management and stake holders.
• Requires consistent and accurate execution of tasks and upkeep of administration.

Qualifications and Experience

• High School Maths and English or equivalent
• Associate Degree in Supply Chain Management or similar discipline or equivalent experience at Company’s discretion
• IATA Dangerous Goods by Air
• IMDG Dangerous Goods by Sea
• Competent MS Office, particularly Excel
• Strong communication skills both verbal and written.
• Experience in a similar role in logistics within the oil and gas, offshore, shipping, or related industry.
• Fluent in English (verbal and written) with the ability to work with internal onshore teams and offshore personnel.
• Strong communication skills both verbal and written.
• Functional knowledge of an ERP logistics systems.
• Working knowledge with freight and logistics related systems.
• Excellent analytical skill, cost conscious, disciplined and organized.