PRIMARY RESPONSIBILITY

The primary responsibility of an Imaging Clerk is to accurately review, and process vendor

invoices, ensuring that invoices are correctly logged, approved, and processed for payment. The Imaging

Clerk is also responsible to reconcile invoices with purchase orders, resolve discrepancies, and maintain

detailed records for financial audits.

JOB DESCRIPTION

ESSENTIAL DUTIES

You MUST perform the following duties regularly and up to company standards:

 Promptly, courteously and efficiently greet, thank, offer assistance, and meet the needs of all

customers.

 Review vendor invoices for accuracy, ensuring correct details such as amounts, vendor

information, and purchase order references.

 Match invoices to purchase orders and receipts, verifying quantities, prices, and terms.

 Enter invoices into the accounting system for approval and payment processing.

 Communicate with vendors to resolve any discrepancies, issues, or missing documentation related

to invoices.

 Monitor and track the status of outstanding invoices and follow up on approvals when necessary.

 Ensure timely processing of invoices to meet payment deadlines.

 Maintain accurate and organized records of invoices, payments, and related documents for audit

and reporting purposes.

 Assist in month-end closing and reconciliation activities.

 Collaborate with the procurement and accounting departments to ensure smooth workflow and

timely processing.

 Adhere to company policies, procedures and compliance regulations for invoice handling.

 Write up credit claims, damages, overages, and shortages.

 Log invoices in the computer system and distribute it to department supervisors.

 Scan invoices into the computer and input verification of merchandise counts.

NON-ESSENTIAL JOB DUTIES

In order to provide the best possible service to our customers, the following duties are also required on

an as-needed basis, during slow periods, or upon instruction by a supervisor, manager or designated

person-in-charge.

 Scan all damaged and unsalable merchandise; reduce damaged items for sale.

 Pick up packages from the receiving area.

 Maintain a clean warehouse, sweep daily.

 Answer phone calls as needed.

 Assist with quarterly inventory.

 Perform other duties as required or assigned.

QUALIFICATION REQUIREMENTS

Skills and Knowledge: Must have basic math skills, be able to multi task to accomplish work on

time, be able to communicate effectively both orally and in writing with workers, vendors and

management, and be able to work under minimal or no supervision.

Education and

Experience: None.

Age Restrictions:

 Must be at least 16 years of age to use a case cutter.

 Must be at least 18 years of age to operate a trash baler, freight elevator, and any power

driven equipment.

 Must be at least 18 years of age and have a valid Driver License to operate a forklift and

company vehicle. Also need to be company certified to operate a forklift.