Job Description

Serves as a critical ambassador for the organization, ensuring a professional and welcoming experience for new hires while safeguarding compliance with employment regulations. This role oversees identity verification, fingerprinting, background review, I-9 completion, E-Verify and E-Verify+ processing, and proactive management of employment work authorization compliance, including monitoring expiration dates and coordinating timely renewals. Additionally, the position manages scheduling of new hire appointments, performs notary services, captures badge photos, downloads background checks, and updates clearance status.

ESSENTIAL DUTIES AND RESPONSIBILITIES The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REPORTING RELATIONSHIPS This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• Associate's degree
• Three (3) years of related experience in HR, onboarding, compliance, background screening, accounting, accounts payable, accounts receivable, banking/loan servicing, bookkeeping, payroll, or retail industry (sale of items and services) cashiering experience.
• Ability to maintain strict confidentiality and handle sensitive personal information securely
• Notary Public certification required immediately upon hire.
• Commitment to accuracy and compliance in all documentation and record-keeping processes
• Ability to work independently, prioritize tasks, and follow established procedures
• Ability to work independently, prioritize tasks, and follow established procedures with a high degree of accuracy
• Strong verbal and written communication skills for interacting with employees, candidates and internal stakeholders
• Exceptional organizational skills with the ability to manage high volumes of sensitive data under strict deadlines
• Strong attention to detail with the ability to identify document discrepancies or potential fraud indicators
• Understanding of federal and state employment laws, including immigration compliance and data privacy standards
• Working knowledge of I-9 form regulations, employment eligibility verification procedures and document retention requirements
• Ability to handle multiple tasks in a high-volume area
• Advanced interpersonal relations skills
• Proficiency with Microsoft Office and HRIS or onboarding systems
• Advanced knowledge of common office application software
• Advanced knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work location is subject to change to meet the requirements of the organization
• Light work strength level (lifting or carrying up to 25 pounds)
• Primarily works indoors
• Typically a quiet noise level
• Frequent standing and walking
• Frequent bending and reaching
• Occasional lifting, pulling, and pushing
• Manual dexterity to operate a computer keyboard
• Repetitive motions
• Close, distance, color, and peripheral vision
• Visual concentration, depth perception, and ability to adjust focus
• Eye/hand coordination
• Speaking and hearing
• Concentrated reading/writing/mathematics
• May occasionally be exposed to outdoor weather conditions
• Usually a quiet work environment
• Normal office environment
• Normal school district environment

DESIRED QUALIFICATIONS Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Experience working in the public sector, specifically public education
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds

• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement