Job Description

Team Summary:

The AMS Work Visa team is dedicated to ensuring compliance with U.S. immigration laws and regulations across the Americas region. We manage vendor relationships, oversee immigration case workflows, and support employees throughout their visa and work authorization processes. Our team collaborates closely with internal stakeholders to maintain accurate documentation and uphold the integrity of all immigration-related activities.

We are seeking an I-9 Compliance & Reverification Specialist to oversee the company’s Form I-9 compliance and reverification program. This role focuses on internal audit oversight, Section 3 reverification lifecycle management, compliance risk monitoring, and regulatory adherence.

Key Responsibilities:

I-9 Compliance Oversight

- Conduct periodic internal reviews of Form I-9 records.

- Maintain organized audit documentation and ensure audit readiness.

- Partner with Legal and HR during government audit responses, if applicable.

Reverification Lifecycle Management

- Monitor expiring work authorization and initiate timely Section 3 reverification.

- Partner with employees and HR to ensure documentation is completed before expiration.

- Escalate compliance risks related to missed deadlines or insufficient documentation.

- Ensure proper documentation and record retention standards are met.

Risk Monitoring & Governance

- Track compliance metrics related to reverification timeliness and audit findings.

- Identify process gaps and recommend improvements.

- Develop SOPs and compliance guidance related to reverification processes.

- Support ongoing education for HR and managers on employment eligibility compliance requirements.

Cross-Functional Collaboration

- Work closely with HR Operations to ensure role clarity between new hire I-9 processing and reverification.

- Partner with Immigration team on status changes impacting work authorization.

- Coordinate with internal stakeholders to prevent unauthorized employment exposure.