Job Description

HVAC Project Coordinator

Department: Admin

Employment Type: Full Time

Location: Manchester, CT

Reporting To: President/CEO

Compensation: $50,000 - $72,000 / year

Action Air Systems is a leading HVAC and mechanical contractor serving commercial and industrial clients throughout Connecticut. We specialize in high-quality installations, system upgrades, and long-term service solutions. Our team is committed to safety, precision, and delivering projects on time and on budget.

We are seeking a detail-oriented Project Coordinator to support our HVAC construction projects. This role works closely with Project Managers, field teams, vendors, and general contractors to ensure projects are organized, documented, and executed efficiently.

This is an excellent opportunity for someone with construction administration experience who is looking to grow within the mechanical/HVAC industry.

Key Responsibilities

• Prepare, track, and manage submittals, RFIs, and project documentation
• Review drawings and specifications to support project setup and execution
• Maintain organized project files and document control systems (e.g., Procore, Sage)
• Assist with purchase orders, equipment procurement, and delivery tracking
• Coordinate with vendors, subcontractors, and internal teams
• Support change orders and project updates
• Prepare job start-up packages for field personnel
• Compile O&M manuals, as-builts, and closeout documentation
• Ensure project documentation aligns with contract requirements and safety standards

Skills, Knowledge and Expertise

• High school diploma or equivalent required, associate or bachelor’s degree preferred
• 2+ years of experience in construction administration, project coordination, or similar role preferred
• Experience in HVAC or mechanical construction strongly preferred, but we are willing to train the right candidate.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with BuildOps/Service Titan, Procore, Sage, or similar construction software is a plus
• Strong organizational, communication, and time management skills
• Ability to manage multiple priorities in a fast-paced environment

Benefits

• Competitive pay
• Comprehensive health insurance (including dental and vision)
• Health Saving Account with company contribution
• Paid Life Insurance
• 401(k) plan with company matching
• Generous paid time off
• Paid Holidays
• Professional development assistance
• Employee discount

Equal Employment Opportunity Statement

Action Air Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type; without regard to race, color, religion/religious creed, age (any age), sex, marital status, ancestry, national origin, present or past history of mental disability, intellectual disability, learning disability, physical disability, including but not to, blindness, genetics, status as a veteran, sexual orientation, gender identity or expression, victims of domestic abuse/violence, sexual assault victim, trafficking in persons victim, or any other characteristic protected by federal or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Note an individual with a disability will be qualified for this position in which he or she can perform the essential function of the position without reasonable accommodation. All responsibilities may be subject to reasonable accommodation.

We are An Affirmative Action Equal Opportunity Employer

Notice to 3rd Party Agencies Action Air Systems, a NexCore Partner does not accept unsolicited resumes from recruiters or employment agencies. Without a signed Recruitment Fee Agreement, Action Air Systems, LLC will not consider or agree to referral compensation or recruiter fees. If a recruiter or agency submits a resume or candidate without an existing agreement, Action Air Systems reserves the right to hire those candidate(s) directly, without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those sent to hiring managers, will be considered the property of Action Air Systems.

www.actionairsystems.com