HVAC Installation Job Processor – Sterling, VA | AllTech Services
Great installations don’t just happen in the field — they’re built on precision, preparation, and follow-through behind the scenes.
AllTech Services is seeking a highly organized HVAC Installation Job Processor to coordinate, document, and drive installation projects from sale to successful completion. This role ensures every install team has what they need, customers stay informed, and projects move efficiently from permit to final invoice.
If you thrive in a fast-paced environment, love keeping moving parts aligned, and take pride in supporting a team that delivers industry-leading customer experiences, this role is built for you.
Process sold HVAC installation jobs and prepare them for scheduling
Verify equipment, materials, and scope align with proposal details
Coordinate with Sales, Install Managers, and Purchasing to ensure job readiness
Confirm equipment availability and delivery timing
Track project status from sale through completion
Ensure install packets are complete and accurate prior to job start
Submit permit applications and track approval status in applicable jurisdictions
Maintain accurate job files in company systems
Provide clear expectations for install timelines and next steps
Confirm pre-install requirements are completed
Communicate updates and resolve logistical issues quickly and professionally
Coordinate job scheduling adjustments as needed
Identify potential job delays or issues proactively
Maintain clear communication between departments
Support continuous improvement of installation workflows
Assist with backlog management and job prioritization
Install teams arrive fully prepared with the correct equipment, materials, and documentation
Customers feel informed, confident, and prepared for installation day
Jobs move efficiently from sale to completion
Documentation is accurate, complete, and audit-ready
Scheduling disruptions are minimized through proactive coordination
Install capacity is maximized through effective planning
2+ years of experience in HVAC administrative, coordination, or operations role
Strong organizational and time management skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to manage multiple projects simultaneously
Proficiency in CRM or job management software
Comfortable working in a fast-paced service environment
Familiarity with permits in Northern Virginia jurisdictions
Experience coordinating field teams
Knowledge of equipment ordering and vendor coordination
Experience with scheduling or dispatch environments
Curiosity
You ask questions and anticipate needs before problems arise.
Ambition
You take pride in improving processes and driving operational excellence.
Responsibility
You ensure every job is properly prepared, documented, and completed correctly.
Empathy
You understand the importance of clear communication for both customers and team members.
We believe operational excellence drives exceptional customer experiences. Our install teams rely on strong internal coordination to deliver the level of service that defines the AllTech reputation.
You’ll be part of a company that invests in its people, values professionalism, and believes great processes create great results.
Competitive hourly pay or salary (based on experience)
Health, dental, and vision insurance
401(k) with company match
Paid time off and holidays
Career growth opportunities within operations and leadership
Ongoing training and development
Here at AllTech Services, Inc., we’ve dedicated ourselves to serving our neighbors in Ashburn, VA and throughout Northern Virginia for over 20 years. We started our business with a simple formula: provide courteous and reliable service for your heater, air conditioner and plumbing system with the same care and attention to detail that we would provide for our own homes. That formula has served us well in the ensuing two decades, but more importantly, it has served our customers equally well.
What does professionalism mean? It means our plumbers and technicians are licensed, bonded, and fully qualified to perform repairs, replacements, and installation of plumbing and HVAC equipment in your home. It means backing all of our work with a guarantee of 100% satisfaction for a year following our work. It means fostering customers over the long term instead of just trying to score a few bucks, and it means being there for those who turn to us for help with problems in their home. That’s the reputation we’ve earned through two decades on the job. If you have problems with your plumbing or heating or cooling system, give us a call and let us put that reputation to the test for you.
