Job Description

Summary:

Under the direction of the Director of Talent Management, the Human Resources Technician � Certificated Personnel performs a variety of technical and advanced clerical duties in support of certificated human resources operations. Responsibilities include processing and monitoring credentials, permits, assignments, recruitment activities, employee leaves, and personnel transactions; maintaining personnel records and databases; assisting employees, applicants, administrators, and university partners; and ensuring compliance with federal, state, and California Commission on Teacher Credentialing (CTC) requirements. The position also supports onboarding, employee communications, fieldwork coordination, and the preparation of reports and correspondence related to personnel administration and compliance.

Essential Duties & Responsibilities:

• Assists employees, applicants, and administrators with human resources processes related to credentialing, recruitment, onboarding, personnel transactions, employee leaves, resignations, retirements, and other employment matters.
• Reviews, processes, and monitors certificated credentials, permits, waivers, and related applications to ensure compliance with California Commission on Teacher Credentialing (CTC) requirements and assignment authorizations.
• Verifies transcripts, employment records, and supporting documentation to determine eligibility for credentials, employment, salary placement, and other personnel actions.
• Provides guidance and information regarding credential requirements, employment procedures, district policies, benefits, and human resources processes.
• Maintains confidential personnel records, credential files, leave documentation, and employee information in accordance with district policies and record retention requirements.
• Enters, updates, and monitors employee information within Human Resources Information Systems (HRIS) and related databases, including assignments, credentials, evaluations, leaves, and employment status changes.
• Assists with employee onboarding and separation processes, including employment documentation, background clearances, employment verifications, resignations, retirements, and related personnel actions.
• Assists with employee leave administration by tracking leave status, preparing notices and correspondence, monitoring required documentation, and communicating leave requirements and timelines.
• Coordinates and communicates with employees, administrators, educational agencies, universities, and outside organizations to exchange information, resolve issues, and ensure compliance with applicable laws, regulations, and district procedures.
• Supports recruitment, selection, fieldwork placements, and university partnerships by processing applications, coordinating communications and logistics, and maintaining related records.
• Prepares correspondence, reports, audits, forms, and data related to credentialing, personnel administration, recruitment, compliance, and state and federal reporting requirements.
• Keeps current on changes in laws, regulations, credential requirements, and human resources practices and assists with updating procedures, forms, and systems accordingly.
• Performs other related duties as assigned.

Qualifications:

• Knowledge and Skills:
• The position requires a working knowledge of generally accepted personnel management practices, including fair employment practices and laws. Requires working knowledge of the policies and procedures used in the elementary and secondary school environment. Requires a working knowledge of recruitment and employment techniques, methods, and procedures including those for assuring equal employment opportunity. Requires a basic knowledge of the features of job classification, payroll procedures, and employee benefit plans. Requires demonstrated skills at using a personal computer for word processing, tabulating data on spreadsheets, accessing and entering data onto relational databases, verifying numerical and demographic information, and entering information onto established data entry screens. Requires sufficient math skills to compute sums, averages, products, and quotients. Requires sufficient human relation skills to convey technical concepts to others, to deal with private information, to give instructions, and to facilitate discussions in individual settings. Requires language, grammar, and writing skills to prepare professional correspondence, position advertisements, and informational brochures.
• Abilities:
• Requires the ability to carry out all aspects of the position. Requires the ability to interpret policies, procedures, techniques, and rules governing human resources management in education. Requires the ability to achieve harmony and cooperation in communications with others. Requires the ability to prepare professional correspondence for routine communications. Requires the ability to learn and apply laws, regulations, policies and procedures for equal employment opportunity. Requires the ability to learn and apply the District's policies and procedures dealing with recruitment, selection, transfer, and assignment of salaries. Requires the ability to maintain up-to-date files and ensure the security and confidentiality of employee information.

Education and Experience:

• High School diploma or GED.
• One year of post- secondary curriculum in a business course of study or related field and three years of experience in a human resources or employment office.
• Additional higher education may substitute for some experience.

Licenses and Certificates:

• Requires a valid driver's license.
• Satisfactory score on the District's clerical screening examination.
• Typing speed of not less than forty (40) words per minute (dated within one (1) year.)

Application Document Requirements:

• Resume
• High School diploma or GED.
• Typing Certificate 40 WPM (must be dated within 1 year )
• District Clerical Screening Test

The district offers the Clerical Screening Test and Typing Certification test. Please visit the Employment Testing page to review testing information and to register for testing if you need to meet this requirement

Salary and Terms of Service:

Salary range (1) $29.54 - $35.80 per hour, nine (9) steps, eight (8) hours per day and five (5) days per week (M-F), 12 months per year. Holidays, sick leave and vacation benefits. Prepaid family dental, medical, and vision insurance, prepaid life insurance plan for employee only.

Required Application Procedure:

Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.

Selection Procedure:

A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant's expense.