Job Description

Human Resources Staff Assistant

Overview:

This position is responsible for serving the daily human resources needs of care center employees and leadership by maintaining a highly visible presence in the care center, creating a personal connection with all employees, assisting employees with questions and concerns, coordinating employee appreciation initiatives, and conducting a variety of administrative tasks.

Responsibilities:

• Assists employees with basic human resources questions.
• Performs care center recruitment functions, including using the company’s applicant tracking system to communicate and document candidate contact.
• Coordinates employee appreciation events, acknowledging key dates including birthdays, milestone work anniversaries, and retirements. Plans events or activities to celebrate holidays and designated national appreciation dates such as nursing appreciation week and Long-Term Care Administrator appreciation week.
• Assists employees with basic payroll questions.
• Meets with new hires regularly, tracking and documenting their status.
• On a monthly basis, runs a report to determine which employees are due for annual evaluations. Prepares and distributes the applicable evaluations to department heads, tracking which evaluations have been returned.
• Completes the First Report of Injury form for all employee work-related injuries and illnesses.
• Distributes HR forms to employees and assists with completion and transmission of forms to appropriate departments.
• Conducts daily rounds in all work areas to be visible and assist employees.
• Posts, communicates, and collect policies and forms as directed by the Regional HR Generalist or VP of HR.
• Distributes weekly paychecks to employees.
• Escalates all complex questions or concerns to the Regional HR Generalist and/or the VP of HR.
• Performs other duties as assigned.
• In-Person attendance at the care center is an essential job function of this position.

Qualifications:

• High School diploma or equivalency, required.
• At least one year of experience in an office setting, required.
• One year of experience in human resources or customer service, preferred.
• Proficiency in Microsoft Office, required.
• Exceptional customer service skills, both in person and over the phone, required.
• Ability to maintain effective working relationships with company leadership and staff, required.
• Ability to maintain confidential information, required.
• Must be able to work on-site Monday – Friday.

Compensation & Benefits

• Benefits program, includes health, dental, and vision insurance
• Paid Time Off, including vacation, personal, and sick time
• 401(k) Retirement program
• Short and Long-term disability insurance
• Collaborative work environment

INDLP