Job Description

About Girl Scouts of Western Washington

Girl Scouts of Western Washington is consistently and unapologetically committed to providing safe spaces for all girls* to belong. We build Girl Scouts of courage, confidence, and character who make the world a better place. Founded in 1912, our organization has been committed to meeting the needs of our youth members for over a century. We uplift all Girl Scouts in a supportive environment where they can discover their strengths and rise to meet new challenges—whether they want to climb to the top of a tree or the top of their class, lace up their boots for a hike or advocate for climate justice, or make their very first best friends. Backed by trusted adult volunteers, mentors, and millions of alums, Girl Scouts lead the way as they find their voices and make changes that affect the issues most important to them. They are the future leaders paving the way toward a brighter tomorrow. To learn more, visit www.girlscoutsww.org.

Girl Scouts of Western Washington values diversity, equity, and inclusion and we foster a welcoming, inclusive work environment. We are an equal opportunity employer, and we do not discriminate based on race, color, religion, age, national origin, gender, veteran status, sexual orientation (heterosexuality, homosexuality, bisexuality, and gender expression or identity), marital status, or the presence of any physical, sensory, or mental disability, or any other protected classification under applicable laws.

*Girl Scouts of Western Washington uses the term girl inclusively to speak to everyone who identifies with the Girl Scout experience, which includes cisgender girls, gender-expansive youth, transgender youth, non-binary youth, gender nonconforming youth, genderqueer youth, and any girl-identifying human.

About the Position

This is a hands-on, recruiting-focused Human Resources role for someone who enjoys building relationships, connecting people with opportunities, and helping create a strong candidate and employee experience. The Human Resources Specialist will lead the day-to-day execution of GSWW’s seasonal camp recruitment, support year-round hiring across the organization, and partner directly with hiring managers throughout the recruitment and selection process. The position also contributes to onboarding, training, employee engagement, and other employee experience initiatives.

The Human Resources Specialist also builds and maintains relationships with community organizations, educational institutions, workforce development partners, and other external stakeholders to expand awareness of employment opportunities at GSWW; coordinates onboarding activities; develops and facilitates employee training programs; supports employee engagement and recognition initiatives; and contributes to Human Resources projects that foster a positive, inclusive, and values-driven workplace culture. Through strong relationship-building, communication, presentation, and customer service skills, this position helps create positive experiences for applicants and employees throughout the employee lifecycle.

This is a regular, full-time (40 hours per week), non-exempt role that requires residency in our Council region of Western Washington (which stretches from Whatcom County south to Cowlitz County, and from the coast east to the western slopes of the Cascades!). Work may be conducted remotely, but successful candidates must be willing and able to travel throughout the Council region and work from GSWW offices, community locations, and other worksites as needed or requested. While the pay range is $31.85 to $35.83 per hour, this position will start at $31.85 per hour for purposes of internal pay equity.

Girl Scouts of Western Washington offers an excellent work environment, meaningful mission-driven work and a competitive benefits package that includes employer-paid options for medical, dental, life/AD&D coverage for employees. Additionally, access is available for our 403(b) retirement plan, as well as voluntary benefits that include vision insurance and flexible spending accounts. Our generous paid leave plan includes three weeks of vacation to start, sick leave, paid holidays, paid time off for personal development and volunteerism, AND nearly two weeks of paid leave for our winter break.

Requirements

Essential Duties and Responsibilities

Recruitment and Workforce Outreach

• Leads the day-to-day execution of seasonal and high-volume camp recruitment activities, including outreach, sourcing, candidate engagement, hiring events, applicant communication, and onboarding support.
• Supports year-round recruitment activities, including job postings, applicant communication, candidate screening, interview coordination, and other hiring-related processes.
• Monitors applicant flow and recruitment activity, identifies gaps or emerging staffing challenges, and recommends and implements adjustments to sourcing and outreach activities, as appropriate, within established recruitment strategies.
• Participates in interviews and serves as an HR recruitment partner to hiring managers throughout the selection process, providing Human Resources guidance, reinforcing consistent and equitable hiring practices, and supporting a positive candidate experience.
• Develops and maintains recruitment relationships with community organizations, workforce development agencies, educational institutions, professional associations, and other external partners to increase awareness of employment opportunities at GSWW.
• Represents GSWW at career fairs, hiring events, networking opportunities, and community outreach activities.
• Supports recruitment marketing, outreach initiatives, and employment branding to promote GSWW as an employer of choice.

Employee Onboarding and Retention

• Coordinates onboarding activities to ensure new employees have the information, resources, and support needed for a successful transition into GSWW.
• Facilitates new hire orientation and onboarding sessions.
• Maintains onboarding materials, resources, and documentation.
• Partners with supervisors and cross-functional teams to support a positive onboarding experience.
• Assists with employee retention initiatives and programs designed to support employee engagement and satisfaction.
• Supports offboarding processes, including exit interviews, surveys, and related administrative activities.

Employee Training and Development

• Develops and contributes to training materials, presentations, job aids, and other learning resources related to Human Resources programs, policies, procedures, and organizational initiatives.
• Facilitates training programs, orientations, workshops, and presentations for employees, supervisors, volunteers, and other stakeholders as assigned.
• Supports implementation and administration of employee learning and development initiatives.
• Tracks training participation and maintains related records as appropriate.
• Assists in identifying training needs and opportunities to improve employee knowledge, engagement, and effectiveness.

Employee Engagement and Culture

• Supports employee engagement, recognition, wellness, and workplace culture initiatives.
• Assists with planning and coordinating employee events, activities, and programs.
• Supports employee feedback efforts, surveys, and engagement assessments.
• Partners with departments across the organization to promote employee engagement and organizational culture initiatives.
• Contributes to initiatives that support GSWW's commitment to diversity, equity, inclusion, racial justice, and belonging.

Human Resources Operations

• Utilizes HRIS and other technology platforms to support Human Resources operations and reporting.
• Maintains accurate and confidential records and data related to assigned responsibilities.
• Responds to routine employee and applicant inquiries and provides excellent customer service.
• Assists with Human Resources projects and initiatives as assigned.
• Maintains confidentiality and exercises sound judgment in handling sensitive information.

This is a general description of the essential responsibilities of the position and is not inclusive of all job duties; other associated duties may be assigned.

Knowledge, Skills, and Abilities

• Knowledge of and commitment to fostering a work environment that prioritizes diversity, equity, inclusion, racial justice, and belonging.
• Strong alignment with Girl Scouts of Western Washington's mission and vision.
• Knowledge of Human Resources principles, practices, and employment processes.
• Strong relationship-building and interpersonal skills with the ability to establish credibility and rapport with diverse audiences.
• Excellent verbal and written communication skills.
• Strong presentation, facilitation, and public speaking skills.
• Ability to develop training materials, presentations, job aids, and learning resources for adult learners.
• Ability to communicate information clearly and effectively to diverse audiences with varying levels of experience and knowledge.
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.
• Ability to work independently while collaborating effectively with internal and external stakeholders.
• Ability to independently manage assigned recruitment activities, exercise sound judgment within established guidelines, identify emerging needs or challenges, and determine appropriate next steps.
• Strong customer service orientation and commitment to creating positive employee and candidate experiences.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to learn and effectively utilize HRIS, applicant tracking systems, and other technology platforms.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Education and Experience Required

• Three years of progressively responsible professional experience in human resources, recruiting, workforce development, employee engagement, training, or a related field.
• Associate degree or higher in Human Resources, Business Administration, or a related field; or completion of a recognized Human Resources certificate program; or an equivalent combination of education and experience.
• Demonstrated experience executing full-cycle recruitment and hiring processes, including candidate outreach, sourcing, screening, interviewing, and candidate communication.
• Experience coordinating employee onboarding and supporting employee engagement initiatives.
• Experience using HRIS, applicant tracking systems, CRM platforms, or similar technology systems to support recruitment and other business processes.
• Experience facilitating training, orientations, presentations, workshops, or group learning activities.
• Experience coordinating programs, projects, events, or initiatives involving multiple stakeholders.
• Experience building collaborative relationships with diverse internal and external stakeholders, including employees, supervisors, cross-functional teams, and community partners.
• Experience representing an organization through community outreach, recruitment activities, partnership development, public presentations, or similar external-facing activities.

Experience and Education Preferred

• Professional Human Resources certification, such as PHR or SHRM-CP.
• Experience with seasonal, high-volume, or geographically dispersed recruitment and hiring processes.
• Experience using Paylocity, Salesforce, SharePoint, or a combination of these systems.
• Knowledge of Girl Scouts and experience working with youth-serving, volunteer-driven, or nonprofit organizations.

Other Qualifications

• Must reside within our Council region of Western Washington.
• Access to reliable transportation and the ability to fulfill travel requirements across widespread regional geography as necessary.
• Ability and willingness to work occasional evenings and weekends as needed.
• Satisfactory results from criminal background check.
• Willingness to maintain Girl Scout membership.
• Must be willing and able to come into a Girl Scouts of Western Washington office or alternative work location as needed or when requested.