Job Description

Posting number: 2026-01940

Department: Kapi'olani Community College - Human Resources

Job classification: CASUAL

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Human Resources, Education, Project Management, Business, Communications, Office and Administrative Support, Database Administration

Summary

1. KapCC Logo Hawn Centered.jpg

University of Hawai‘i, Kapi‘olani Community College, Human Resources is seeking applications for the Human Resources Specialist (Casual Hire). Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below.

Important note: Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Position Title: Human Resources Specialist (Casual Hire)

Position Number: Casual Hire

Hiring Unit: Human Resources

Department Location: Kapi‘olani Community College

Date Posted: September 9, 2026

Closing Date: September 14, 2026, 11:59 PM HST

Salary: $26.69 per hour (commensurate with education and experience)

Schedule: up to 40 hours per week.

Temporary/Permanent: Temporary

Funding: Special

Other Conditions: Continuation is dependent on satisfactory performance, program needs, and renewal of funds.

Duties and Responsibilities:

• Reviews requests for all appointments assigned such as instructional, non-instructional, casual, non-credit, and overload appointments for accuracy and completeness.
• Determines the correct method of payroll payment, e.g., lag, non-lag, after the fact, etc. Ensures that personnel transactions are processed and submitted to the payroll office tomeet payroll deadlines.
• Reviews and oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, transfers, pay changes, account codes, and status changes.
• Processes documents and ensures delivery to appropriate offices such as Payroll, Office of Human Resources, and other off-campus destinations as required.
• Prepares manuals, guides for HR processes especially the Casual Hire recruitment process.
• Manages and maintains official personnel files which include file paperwork when directed. Disposes, archives, and/or transfers records in accordance with established policies and procedures.
• Assists in the planning and coordination of various campus events for staff development.
• Responds to inquiries and resolves any discrepancies as requested from employees and/or supervisors.
• Reviews, processes, and/or distributes incoming mail to appropriate personnel.
• Provide administrative support services to other HR Specialists and HR Manager.
• Other duties as assigned

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Administration, Human Resources Management, Paralegal, Public Administration, Management, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices, and techniques in human resources management demonstrated by knowledge, understanding, and ability to apply concepts and terminology
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with human resources.
• Demonstrated ability to recognize problems, identify possible causes, and resolve the full range of problems that may commonly occur in the areas of human resources.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Desired Qualifications:

• Demonstrated ability to address and resolve human resources issues of a sensitive and complex nature.
• Knowledge of the University of Hawaii's organizational structure, policies and procedures.
• Demonstrated experience with PeopleSoft.
• Demonstrated experience with NeoGov.
• Experience working with collective bargaining agreements.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED (Read the "To Apply" section carefully)

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

1. Cover letter;
2. Resume;
3. The names and contact information (telephone number and email addresses) of at least three professional references; and
4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted
• Diplomas and copies will NOT be accepted

Incomplete applications will NOT be accepted.

NOTE:

• The application will be incomplete if materials are unreadable, illegible, password-protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Kapi‘olani Community College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).
• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.
• If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: Kapi’olani Community College Human Resources Department, kapcchr@hawaii.edu

Examples of duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:https://www.hawaii.edu/offices/eeo/accommodation-request/