Job Description

HERITAGE ACADEMY

HR Assistant

Human Resources | Job Description

Position Summary

As an integral part of Heritage Academy, the HR Assistant supports the Human Resources department with

recruitment, onboarding, employee records, compliance documentation, communication, and administrative

coordination. This position provides timely, organized, professional, and friendly support to candidates, employees,

campus leaders, and administrative teams in alignment with Heritage Academy’s vision and mission. The position

supports both Paul Revere and Heritage Academy schools.

Duties & Responsibilities

• Assist with the annual development and maintenance of HR systems, hiring calendars, onboarding timelines,

documentation processes, and department organization.

• Build positive relationships with campus leaders, administrators, employees, candidates, vendors, and other

stakeholders to support Heritage Academy families.

• Support recruitment by preparing and updating job postings, communicating with candidates, maintaining applicant

tracking records, and assisting with screening as directed.

• Schedule and coordinate in-person, phone, and virtual interviews; communicate logistics and follow up with

candidates and hiring teams.

• Help communicate the employee value proposition and the benefits of joining and remaining with Heritage

Academy.

• Coordinate new-hire paperwork, onboarding timelines, orientation materials, and employee follow-up; track

completion and communicate outstanding items.

• Maintain accurate, organized, and confidential employee and candidate records in UKG and other approved

systems.

• Assist with tracking required employment and school compliance documentation, including fingerprint clearance

records, credentials, training completion, and renewal dates, as applicable.

• Respond to routine candidate and employee inquiries professionally; route sensitive matters, policy questions, and

unresolved concerns to the appropriate HR leader.

• Support employee communication, recognition, and service efforts in coordination with HR and campus teams.
• Assist with HR budget tracking, performance-related documentation, staffing reports, and other department

reporting; verify information for accuracy.

• Coordinate with other departments to support consistent communication of the organization’s mission and the

importance of hiring, supporting, and retaining excellent employees.

• Represent the organization professionally in public and at assigned events; perform other duties as assigned.

Heritage Academy | HR Assistant 2

Qualifications, Competencies & Strengths

Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

Experience: One to three years of experience in administration, human resources, recruiting, school operations,

customer service, or office support preferred.

Skills & Competencies

• Excellent verbal and written communication skills and a professional, friendly, service-oriented disposition.
• Strong organizational skills, attention to detail, and ability to prioritize tasks, meet deadlines, and follow through on

multiple requests.

• Sound judgment and discretion when handling confidential employee, candidate, and organizational information.
• Proficiency with Google Workspace and Microsoft Office; ability to use UKG and other HR or applicant tracking

systems.

• Ability to support recruiting, onboarding, scheduling, data entry, employee communication, personnel

documentation, and compliance tracking.

• Ability to work collaboratively with campus leaders and administrative teams while completing assigned tasks

independently.

• Knowledge of school operations, employment practices, or HR procedures preferred.
• Bilingual proficiency in Spanish preferred.

Employment Requirements & Working Conditions

Fingerprint screening: Shall be fingerprint checked pursuant to A.R.S. 15-512.

Physical functions: Regularly required to sit, stand, walk, talk, hear, operate a computer and other office

equipment, and reach with hands and arms. Must occasionally lift and/or move up to 50 pounds. Essential functions

may be performed with reasonable accommodation.

Equipment: Frequent computer use; office equipment and handheld learning devices as needed.

Work environment: Typical office environment, with occasional exposure to outdoor weather.

Travel: Approximately 10-25%, including travel to campuses and assigned events.

Scope of the Description

This description reflects management’s assignment of essential functions and does not exclude or restrict other

tasks that may be assigned