Job Description

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The HR Specialist is responsible for supporting key Human Resources operations with a primary focus on coordinating and managing all pre-employment screening activities for new hires. This role serves as the central point of contact for candidates, hiring managers, vendors, and internal stakeholders to ensure a seamless, compliant, and timely onboarding experience.

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How will you make an impact & Requirements

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Key Responsibilities

Pre-Employment Screening Coordination (Primary Responsibility)

• Manage all pre-employment screening activities for candidates and new hires
• Coordinate background checks, drug screenings, employment verifications, and employee health screenings
• Serve as the primary liaison between candidates, hiring managers, occupational health providers, and screening vendors
• Monitor screening progress and proactively resolve delays or issues
• Maintain accurate documentation and ensure compliance with regulatory requirements
• Provide weekly hiring readiness and clearance reports for New Employee Orientation (NEO)
• Escalate complex screening and compliance concerns as needed

HR Operations Support

• Support onboarding and employee lifecycle transactions in Workday
• Maintain accurate and confidential employee records
• Assist with HR Operations initiatives, audits, and reporting
• Respond to employee and manager questions regarding HR policies and processes
• Support employment verifications and other HR administrative functions
• Contribute to process improvement efforts and operational efficiencies

Reporting & Process Management

• Track key metrics related to screening completion and onboarding readiness
• Identify process gaps and recommend operational improvements
• Develop and maintain standard operating procedures (SOPs)
• Prepare reports and provide updates to HR leadership

Qualifications & Experience

• This position requires the candidate to work a full-time schedule aligned with West Coast business hours (Pacific Time). Regular availability and collaboration are expected during core Pacific Time operating hours.
• Associate’s degree in HR, Business Administration, or related field, or equivalent combination of education, training, and professional experience.
• 2+ years of HR Operations, onboarding, recruiting coordination, or administrative experience preferred
• Experience with background checks, onboarding, compliance, and healthcare environments preferred
• Workday and HRIS experience preferred

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Compensation:

$20.00

to

$30.00