Job Description

Level: Entry
Job Location: Ettie Lee Youth and Family Services - Baldwin Park, CA 91706
Position Type: Full TimeEducation
Level: 4 Year Degree
Salary Range: $21.79 - $21.79 Hourly

Travel Percentage: None
Job Shift: Day
Job Category: Human Resources
- DUTIES AND STANDARDS
- - Maintains complete personnel records and licensing documents.
- - Creates and maintains employee personnel files in an orderly manner.
- - Coordinates and facilitates the recruitment life-cycle for the agency and all its departments/programs
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- - - Sourcing, interviews, background checks, offers of employment, on-boarding, success tracking and relationship management
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- - Monitors the staff performance evaluation system.
- - Provides benefit information to all new staff and serve as a liaison for staff with benefits providers. Completes enrollment applications and insures timely submission to providers.
- - Provides employees with Employee Handbook, revisions and updates as needed.
- - Monitors the employee Time and Attendance System on a regular basis.
- - Reconciles timesheets for payroll accurately on a semi-monthly basis.
- - Coordinates the maintenance and management of training records on all employees.
- - Provides training on selected topics and supports training conducted by other identified trainers.
- - Assists in preparing for the Annual Employee Appreciation Luncheon.
- - Responsible for reception, mail pick-up and/or opening and distribution, and telephone relief.
- - Monitor and send out notices on staff skilled license renewal requirements (MFT, LCSW, RAS., etc).
- - Monitor and update staff documents that are required as a condition of employment i.e.             auto insurance, driver’s license, and TB.
- - Generates monthly ad-hoc reports for HR and other departments.
- - Maintains accurate Group Home Staffing Grids and The Ettie Agency Staffing List
- - Responsible for DMV Pull Notice enrollment and/or deletion on new hires and term employees.
- - Generates and monitors Employee Change Notice (ECN) on new hires, transfers, position changes, salary changes, etc. for all employees.
- - Serves as point of contact for Human Resources Department in the absence of the Director of Administration.
- - Assist with accounting tasks as requested by Director of Administration.
- - Communicate effectively with others and assimilate and understand information, in a manner consistent with essential job functions.
- - Identify, analyze and address problems, issues and opportunities to continuously improve services.
- - Works cooperatively, effectively and harmoniously with other personnel and/or service providers or professionals to promote agency goals and missions.
- - Answers and researches routine and non-routine questions related to Human Resources.
- LEVEL OF SUPERVISION EXERCISED
- - Supervision of staff is not a requirement of this position.
- REGULAR WORKING RELATIONSHIPS
- - Receives Supervision from the Director of Administration.
- - Provides regular support to Accounting Department Staff.
- - Establishes regular working relationships with outside agencies and organizations to maintain functionality of Human Resources Department.
- - Collaborates with other Agency staff.
- WAGE AND HOUR STATUS
- - Non-exempt: This position may require after hours/evening work as needs of the agency dictate.
- OTHER REQUIRED PROFICIENCIES
- - Demonstrates a commitment to work with each client to promote Safety, Permanency and Well-being.
- - Adheres to legal and ethical best practice standards for treatment as established under the employee’s professional and licensing/certification guidelines.
- - Abides by all federal, state and local laws and regulations, including client confidentiality, mandated reporting and HIPAA standards.
- - Conducts self and communicate in a professional and respectful manner that provides a therapeutic role model to all agency staff, residents and outside agencies.
- - Demonstrates the ability to set appropriate professional limits and boundaries with clients and fellow co-workers.
- - Works harmoniously and cooperatively with agency co-workers to communicate all relevant information needed for effective collaboration and decision-making on behalf of each client.
- - Demonstrates the ability to empower others to solve their own problems
- - Demonstrates a commitment to the value of a nurturing family as an ideal environment for a child.
- - Demonstrates a conviction about the capacity of people to grow and change.
- - Demonstrates the ability to establish a respectful relationship with persons served to help them gain skills and confidence.
- - Demonstrates the ability to work collaboratively with other personnel and/or service providers or professionals.
- - Supports the overall goals and objectives of the organization and play an active part in attaining them.
- - Demonstrates the willingness and ability to work independently as well as active participation in a team environment.
- - Utilize Microsoft products – Outlook, Excel & Word
- PROFESSIONAL DEVELOPMENT
- - Utilizes agency training system as well as professional workshops and conferences as a resource for improving job knowledge and performance and for resolving job-related issues.
- - Utilizes supervisor consistently and effectively as a resource for increasing and improving job knowledge, job performance and for resolving job-related stress.
- - Stays abreast of laws and regulations regarding all aspects of this position.
- TYPICAL PHYSICAL DEMANDS
- - Requires frequent sitting, standing, bending and reaching.
- - Requires manual dexterity to operate computer keyboard, calculator, copier machine and other office equipment.
- - Requires eyesight correctable to normal range to operate a vehicle.
- - Requires hearing within normal range for telephone use.
- - Requires full range of body motion including handling and lifting.
- - Requires working under stressful conditions and working irregular hours
- CONDITIONS OF EMPLOYMENT
- - A valid California Driver’s License with at least five (5) years of driving experience.
- - No more than two (2) violations totaling one point each in the past three (3) years.
- - No DUI or suspended license in the last seven (7) years.
- - Proof of auto insurance coverage.
- - Department of Justice, FBI, and CAIC fingerprinting clearance.
- - Fully completed and submitted employment application, resume and an official DMV driving history.
This job description represents a summary of the main duties of the position. 

Qualifications
- Bachelor’s degree from an accredited college or university with courses in Human Resources, Business Administration or related field.
- Minimum of two (2) years of clerical/office experience preferably in a Human Resource environment.
- Prior experience with HRIS systems preferred.
- Proficient Microsoft Office Programs including Excel, Word, Outlook and Access
- Must possess a valid California driver license and have a driving record acceptable to agency’s insurance carrier.