Job Description

Job Location: Hattiesburg - Hattiesburg, MS 39401
Salary Range: $12.74 - $14.90 Hourly

Starting
Salary Range: $12.74 - $14.90 per hour
Job

Summary
Under the Direction of the Assistant Director of Human Resources, the records specialist performs duties relative to maintaining electronic and hard copy employee records and carrying out other functions of the Human Resources office.
Duties and Responsibilities
- Assist the university in implementing the Statement of Purpose
- Assist the university and department in implementing the long-range institutional and financial plans
- Organize and maintain employee files for faculty and staff - active and termed
- Organize and maintain Human Resources forms binders, and update as needed throughout the year (i.e., revised contracts, workers’ comp, retirement contributions, etc.)
- Manage and process Tuition Waiver requests from employees and/or dependents
- Assist Assistant Director of Human Resources with onboarding and offboarding processes, and tracking to ensure receipt of required documents for these changes
- Review and maintain SmartSheets for new hires, terminations, title/salary/position changes, and contract amendments, ensuring the spreadsheet is complete and a hard copy is placed in employee files
- Scan, rename, and attach electronic documents to employee files, including but not limited to employment verifications, 6-month probationary performance evaluations, LTD payment confirmations, benefits changes, etc.
- Scan termed employee files to online storage
- Serve as primary front desk receptionist backup as necessary
- All other duties as assigned by supervisor or Vice President of Human Resources

Qualifications

Required Qualifications
- High school diploma
- Two to three years clerical experience
- Excellent communications skills, both verbal and written
- Ability to use common office productivity software including UKG and Microsoft Office suite (Word, Excel and Outlook)
- Ability to respect and adhere to the strict confidentiality requirements of the Human Resources office
- Must be able to perform duties in an on-campus setting
Preferred

Qualifications
- Two or more years human resources experience
Physical Demands
- Must possess mobility to work in a standard office setting, and to use standard office equipment including a computer
- Must have vision to read printed materials and a computer screen
- Must have ability to sit or stand for extended periods of time
- Must have strength and agility to move files, paper boxes, and minor office equipment
- Must have ability to run errands to other buildings on campus