Job Description

Level Experienced Job Location FL Sebring - Sebring, FL 33870

The HR/Office Manager is a business partner who supports the daily HR, accounting and operational needs of our manufacturing facility located in Sebring, FL. Reporting to the CHRO with dotted-line accountability to the Site Manager, this role ensures seamless operations by managing employee processes, recruiting & onboarding, and safety programs. As a key liaison between corporate and plant teams, the role fosters a positive workplace culture, supports supervisors and employees, and drives engagement initiatives to help our plant, and its people thrive.

Responsibilities:

HR processes

• Oversee the attendance program, including tracking points, communicating status to supervisors and employees, and delivering discipline utilizing established process.
• Coordinate weekly shift coverage and roster bridge scheduling, including PTO monitoring and shift adjustments.
• Partner with supervisors to administer stair-step wage progression program.
• Help with employee benefits inquiries and processes. Coordinate wellness activities.
• Support response to incidents/accidents by coordinating medical treatment, overseeing post-incident drug testing and coordinating any accommodations (e.g. light duty).
• Work with corporate HR to manage leaves of absence and return to work.

Talent acquisition and onboarding

• Manage recruiting for open positions
• Coordinate community involvement and participation in career fairs to attract talent
• Facilitate pre-boarding background checks and drug screening
• Schedule and facilitate onboarding including assembling and maintaining operator manuals, and tool kits.

Plant administrative and accounting support

• Order and pick up supplies, coordinate lunches/holiday celebrations.
• Maintain daily spend tracker.
• Manage accounts payable including invoicing, matching vouchers in CMS, reviewing AP batches, GL reconciliations and vendor communications.
• Reconcile P-Card receipts monthly for assigned users.
• Support inventory cycle counting and analysis
• Oversee shipping reconciliations and provide backup support as needed.

Plant culture and engagement

• Promote a positive and inclusive plant culture through engagement initiatives.
• Serve as a resource for employee concerns, address employee relations issues and foster a positive workplace environment.
• Provide training and development support for supervisors to enhance leadership skills.
• Partner with the Site Manager to plan and deliver plantwide communications.

Employee data management

• Ensure accurate and timely processing of employee timecards.
• Provide workers compensation incident details to third party administrator and support EHS in managing claims as needed.
• Respond to unemployment claims through the Florida DEO system.
• Maintain and update employee records in HRIS system and personnel files.
• Track data and provide metrics for reporting.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred)
• Relevant certifications (e.g., PHR, SHRM-CP) preferred
• 5+ years of HR experience, preferably in a manufacturing or industrial environment
• Prior experience supporting plant finance and accounting processes
• Familiarity with HRIS systems, such as Paycom, and timecard management systems
• Experience in talent acquisition, onboarding, and employee relations
• Bilingual (Spanish and English) preferred

Required Skills:

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills.
• Problem-solving mindset and ability to handle sensitive situations with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), advanced Excel knowledge and the ability to learn new systems quickly.
• Strong Analytical skills with solid business judgement.
• Knowledge of employment laws and regulations, including FMLA, workers' compensation, and unemployment.