Job Description

Posting number: 2601849

Department: Human Resources

Job classification: Human Resources Generalist

Posting type: Open

Categories: Human Resources

Summary

Summary

Performs mid-level work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Providing responsible human resource support for the City, including providing administrative assistance for day-to-day operations.

Examples of duties

Duties and Responsibilities

• Provides general administrative support to the Human Resources Department. Duties include but are not limited to preparation of forms, letters, announcements, benefit related documents and updating the HR SharePoint site.
• Administers and coordinates the City’s special leave program, including Family Medical Leave Act (FMLA), leave of absence, military leave and other applicable leave programs.
• Coordinates short-term disability (STD) and long-term disability (LTD) processes, including employee eligibility, required documentation, leave status, and coordination with insurance provider.
• Serves as a primary point of contact for employees regarding benefit eligibility, enrollment, claims questions and benefit-related processes.
• Coordinates new hire benefit enrollment, annual open enrollment, and benefit changes throughout the year. Processes and reviews qualifying life events (QLEs).
• Maintains accurate employee benefit records and coordinates benefit changes with Payroll.
• Assists with the administration of retiree benefits and coordinates benefit-related processes associated with retirement and separation from employment.
• Coordinates the purchasing of gifts for service time awards and retiring employees.
• Completes the offboarding process for employees in NEOGOV.
• Assists with the administration and coordination of the City’s employee wellness program.
• Assists in developing, coordinating, and promoting wellness initiatives designed to encourage employee health, well-being, engagement and participation.
• Coordinates wellness events, activities, educational programs, challenges and other initiatives throughout the year.
• Responsible for responding to outside requests, Verification of Employment requests and maintaining the tracking spreadsheet for them.
• Oversees Record Retention in accordance with records management policies and initiatives.
• Creates and maintains standard operating procedures (SOPs) for Record Retention and Destruction.
• Participates in special HR projects and events when requested.
• Orders office supplies for department as needed and keep supplies orderly.
• Other related tasks as assigned.

Required Education and Experience

• Bachelor's degree or higher from an accredited four-year college or university in Human Resources, Business or Public Administration, Management, Organizational Development, Industrial/Organizational Psychology, a Social Science or a closely related field AND a minimum of three years of HR experience in human resources working for a local, state or federal government entity. Experience must be within the last five years.

OR

• High School Diploma or equivalent and a minimum of seven years of HR-related experience including a minimum of three years of HR experience in human resources working for a local, state or federal governmnet entity. Experience must be within the last five years.

Certificates, Licenses, Registrations

• Class C Texas Driver’s License or equivalent from any US State.

Preferred Education and Certifications

• One or more years of experience working in SharePoint.
• Certification or specialized training in special leave administration, benefits administration, FMLA, or employee wellness.
• Professional development in benefits administration, special leave management and related Human Resources practices
• Four years or more of full time HR related experience.
• An active CEBS, PHR or SHRM-CP certification.

Qualifications

• Knowledge of employee classification and State and Federal employment laws and regulations.
• Skills and ability to prepare and analyze comprehensive reports.
• Ability to carry out assigned projects to their completion.
• Ability to read and interpret documents such as compliance rules and procedure manuals.
• Proficient in using Microsoft applications (including Word, Excel, PowerPoint).
• Ability to communicate effectively, both verbally and in writing.
• Ability to follow detailed verbal and written instructions.
• High degree of confidentiality; provide excellent customer service; provide City employees with accurate information.
• Ability to work with frequent interruptions and changes in priorities.
• Analyze situations and adopt quick, effect, and reasonable courses of action.
• Ability to plan strategically.
• Ability to communicate with other employees and the public in a courteous and diplomatic manner.
• Ability to develop and maintain effective working relationships with City employees, the public, elected officials, and boards and commissions

Supplemental information

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be considered to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.