Job Description

Human Resources Coordinator

Job Location: Union City, CA (Corporate Office)

FLSA (Fair Labor Standards Act): Non-Exempt, Temporary Part-Time

Reporting Structure: Senior HR Manager

Pay Range: $35.00 per hour

Join Our Growing Team!

Vintners Distributors is the corporate arm that oversees West Coast Convenience, Eaton Foods, Eatswell, and Prohas Enterprises. Its portfolio includes Loop Neighborhood Market, Poppy Market, other gas brands, Krispy Krunchy Chicken, and other quick-service restaurant brands. Headquartered in Union City, CA, the company operates a growing network of convenience stores, fuel stations, and car washes across California. Founded in 1978, it also develops real estate and owns and operates its locations.

Vintners Distributors continues to expand and seeks customer-focused individuals who want to make an impact. We are committed to delivering high-quality, better-for-you products and an exceptional store experience, guided by our core values: People, Teamwork, Communication, Training, Results Matter, Fun, Customer-Centered, and Safety.

If you thrive in a fast-paced environment and are driven by service, innovation, and teamwork, we invite you to join us in redefining convenience for our customers every day.

The Human Resources Coordinator provides part-time administrative support to the HR team and serves as a helpful point of contact for employees. This role supports employee records, onboarding documents, benefits administration, HRIS data entry, file maintenance, and employee inquiries. The ideal candidate is organized, detail-oriented, service-minded, and able to handle confidential information with discretion. The ideal candidate will communicate clearly, provide excellent customer service, maintain accurate records, and manage priorities effectively within a part-time schedule.

Duties/Responsibilities:

· Responds to employee questions and requests in a timely, professional, and service-focused manner.

· Assists with onboarding documentation, including Forms I-9, employment forms, and new-hire electronic files.

· Maintains accurate employee records and files in accordance with company procedures and confidentiality standards.

· Supports benefits administration by helping answer basic employee questions, organizing documents, and coordinating with HR leadership as needed.

· Assists with termination paperwork, employee status changes, and other HR documentation.

· Performs HRIS data entry and helps ensure employee information is accurate and up to date.

· Prepares, scans, emails, files, and distributes HR documents and correspondence as requested.

· Processes incoming and outgoing HR mail and supports general office administrative needs.

· Performs other related duties as assigned.

Requirements

Qualifications & Requirements:

· Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent HR or administrative experience may be considered.

· Minimum of 1–2 years of related HR, administrative, or office support experience preferred.

· Ability to manage multiple tasks, prioritize responsibilities, and follow through within a part-time schedule.

· Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; HRIS experience is a plus.

· Strong verbal, written, and email communication skills.

· High attention to detail and a proactive, self-starter approach.

· Ability to maintain confidentiality and handle sensitive employee information with discretion.

· Prolonged periods of sitting at a desk and working on a computer; adjustable standing desks are provided.

· Ability to lift, push, and pull up to 15 pounds.

· Reliable attendance and punctuality are required for this key support position.

What’s In It for You

· Competitive base salary with performance-based bonus opportunity

· Medical, dental, vision, and 401(k) benefits

· Paid vacation, sick time, and company holidays

· Employee and fuel discounts

· Cell phone allowance

· Other career advancement opportunities in this function and/or Corporate Office

Employee Incentives:

· Employees that are with us for 6 months to 3 years = 0.10 cents off a gallon of fuel

· Employees that are with us for 3 years to 5 years = 0.30 cents off a gallon of fuel

· Employees that have been with us for 5+ years = 0.40 cents off a gallon of fuel

· MAXIMUM 20 GALLONS AND 2 FILL UPS PER WEEK

Disclaimer: The list of requirements, duties, and responsibilities listed above is by no means a complete list. It is merely a general summary of the position described. Management reserves the right to revise or change this position description at any time.

** The company reserves the right to run background checks as a condition of employment**