Job Description

The Human Resources Coordinator provides administrative and operational support to the Human Resources team, supporting key processes including onboarding, training administration, and HR systems transactions. This role plays an important part in ensuring data accuracy, timely processing, and consistent employee experience across core HR activities. The successful candidate must be willing to switch to different shifts when needed.

Essential Functions:

• Perform all duties and responsibilities in accordance with Mizkan America safety policies, OSHA regulations, GMP (Good Manufacturing Practices), and SOP (Standard Operating Procedures)
• Assist with the administration of FMLA and other leave of absence processes by providing employees with required forms, notices, and general guidance on the process.
• Support return-to-work processes, including tracking releases, coordinating reinstatement details, and updating employee status in HRIS.
• Support onboarding processes, including sending new hire orientation communications and tracking required documentation
• Complete and maintain HR system transactions (e.g., employee data changes, new hire entries, status updates, and organizational changes) ensuring accuracy and timeliness
• Develop and process the postings for open positions on HRIS from start to finish
• Assist with interview scheduling, meeting coordination, and conference room management
• Serve as an initial point of contact for HR-related inquiries, providing guidance or routing to the appropriate HR team member
• Maintain accurate leave records in HRIS, including updating leave statuses and dates.
• Respond to basic employee and supervisor questions regarding leave processes, directing more complex or sensitive inquiries to appropriate HR team members.
• Process and manage HR invoices and purchase orders; act as a system resource for procure-to-pay activities
• Support HR team initiatives, special projects, and process improvement efforts as needed
• Perform other duties assigned that support the overall success of the team, department, or organization. This may include participating in cross-functional initiatives, contributing to process improvements, or assisting with special projects as needed.
• This list is intended to describe the general nature and level of work performed. This is not an exhaustive list of all responsibilities required for this role.
• Regular, predictable, in-person attendance on the business days the Company requires in-person attendance at this facility. (In-person attendance is optional on the other workdays.) For non-required-in-person attendance days, employees are expected to be present and engaged during the designated work hours for this role.

What You Bring - Skills/Competencies

• Working knowledge of HR processes, including onboarding, HRIS transactions, and leave administration (FMLA/ADA/LOA tracking and documentation)
• Strong organizational and time-management skills with the ability to manage multiple tasks, deadlines, and frequent interruptions
• High attention to detail with a focus on accuracy in HR data entry, record keeping, and compliance-related documentation.
• Effective written and verbal communication skills, with the ability to provide clear, professional guidance to employees and supervisors
• Strong customer service skills with the ability to serve as a first point of contact and appropriately escalate issues
• Ability to handle sensitive and confidential information with discretion and sound judgment
• Proficiency in Microsoft Office (Excel, Work, Outlook) and experience working in HRIS (e.g., Workday)
• Ability to follow standardized processes, templates, and regulatory requirements with consistency
• Problem-solving skills with the ability to identify discrepancies and escalate issues appropriately
• Ability to coordinate logistics (scheduling, meetings, onboarding, vendor interactions) efficiently in a fast-paced environment
• Learning agility and adaptability to support changing priorities, shifts, and HR team needs

Education/Experience/Qualifications/Certifications

• Associate’s degree in Human Resources, Business Administration, or a related field; Bachelor’s degree preferred.
• 2-3 years of administrative, HR support, or coordinator-level experience required (manufacturing or high-volume environment preferred)
• Experience supporting HR processes such as onboarding, employee data management, recruiting coordination, or leave administration strongly preferred
• Basic understanding of employment practices, confidentiality standards, and compliance requirements (FMLA exposure preferred)

Physical Requirements and Work Conditions

• Ability to work on-site and support flexible scheduling needs as required by the operation
• Prolonged periods of sitting while working at a computer and performing administrative tasks
• Frequent use of hands and fingers for typing, handling paperwork, and operating standard office equipment
• Ability to view computer screens and printed materials for extended periods of time with a high level of accuracy
• Occasional standing, walking, bending, reaching, and moving throughout the office
• Ability to lift and move packages and supplies weighing up to 35 pounds
• Ability to communicate effectively in person, by telephone, and through electronic communication
• Ability to maintain focus and attention to detail while managing multiple tasks and frequent interruptions

Compensation & Benefits

• Comp Range: $19.00 – $29.00 per hour
• This is a non-exempt position and is eligible to receive overtime pay in accordance with applicable laws
• Note: Compensation is based on several factors and may vary based on market location, job-related knowledge, skills, and experience
• Medical – Dental – Vision – Paid Time Off – Disability – Life and AD&D – 401k With Match – Profit Sharing – Health & Flex Spending Accounts – Employee Assistance Program – Wellness Program – Education Assistance – Employee Referral Bonus

Work Schedule & Location

Mizkan America, Inc. is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under applicable federal, state, or local law.

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