Job Description

The employee in this position provides administrative and operational support to the Human Resources (HR) function, partnering closely with the HR & Business Services Manager and ministry leadership team. This role requires discretion, accuracy, initiative, and a strong commitment to serving employees well so they can thrive in their work and support the mission and values of Warm Beach Camp Ministries. The HR Coordinator supports key areas across the employee lifecycle, including recruiting, onboarding, training coordination, employee support, records administration, and HR communication. The person in this role must be detail-oriented, proactive, and able to handle confidential information with exceptional care. As part of the Business Office and HR team, this position also assists hiring managers and contributes to general administrative support as needed. Travel between camp locations is occasionally required. The person in this position shall, at all times, work cooperatively with colleagues, guests, customers, and supervisors. Regular attendance is essential for this position, and adherence to a published departmental schedule is expected and required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are representative of this position. Other duties may be assigned as needed.

Human Resources

1. Coordinate HR operations through Paylocity; develop proficiency in Paylocity to assist with HR processes and administrative functions as directed by the HR & Business Services Manager.
2. Job postings and recruitment support; prepare and publish job postings, assist with advertising efforts, and help prioritize hiring needs and resources.
3. Hiring process assistance; support managers and hiring teams with recruiting, screening, interviewing, and candidate communication as needed.
4. Onboarding coordination; support new employees throughout onboarding and help ensure a timely, smooth, and welcoming start to employment.
5. Document and policy maintenance; maintain accurate job descriptions, HR forms, employee manuals, and policy documents.
6. Training program support; assist in developing and coordinating training through Paylocity for new employees, supervisors, and managers to strengthen onboarding, job training, and ongoing professional development.
7. Safety program and documentation; maintain certification and safety training records and support General Managers in scheduling, implementing, and documenting employee safety and health training.
8. Employee support and communication; respond to employee questions and provide support throughout the employee experience, including onboarding, orientations, Paylocity assistance, and benefits communication.
9. Record Management; organize and maintain digital and physical HR filing systems, ensuring compliance and confidentiality.
10. Benefits administration support; assist with benefit administration and communication, including assigned reporting and compliance-related tasks.
11. HR process improvement and research; conduct research and provide recommendations to improve employee experience, recruitment, retention, and policy development.

Administrative Assistant

1. Assist with Business Office or general administrative tasks as needed and assigned.
2. Provide support as assigned for The Lights of Christmas event.
3. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position is not a regular supervisory position. There may be some volunteers and/or projects to oversee at times.

MINISTRY STATEMENT

Warm Beach Camp Ministries exist to share the hope and love of Christ through camping ministries and experiences in the Pacific Northwest.

At Black Diamond Camp, we exist to inspire Christ-like change through outdoor adventure, authentic relationships and biblical truth.

At Rainier Camp and Retreat Center, we exist to provide Christ-centered hospitality to groups seeking adventure in God's wild creation.

At Warm Beach Camp and Conference Center, we exist to provide Christ-centered environments, experiences and resources to draw people to God through camping ministries, conferences and events.

POSITION CLASSIFICATION

This is a full-time, year-round position.

Requirements

QUALIFICATIONS

First and foremost, this person must demonstrate a commitment to the beliefs, mission and values of Warm Beach Camp Ministries. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Have a sincere love for the Lord and be committed to the Lordship of Christ in every area of one’s life.
2. Ability to support and work within the mission, values and ministry culture of Warm Beach Camp Ministries.
3. Demonstrated ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.
4. Strong organizational skills with attention to detail and the ability to manage multiple priorities accurately and efficiently.
5. Ability to work both independently and collaboratively, take initiative and follow through on assignments in a timely manner.
6. Ability to uphold and consistently apply organizational policies and employment practices, and to address situations professionally when actions are not aligned with policy, procedure, or applicable labor laws.
7. Experience using HRIS platforms or the ability to learn and effectively use HR and payroll systems required.
8. Strong written and verbal communication skills with the ability to interact professionally and courteously with employees, applications, managers and guests.
9. Proficiency in Microsoft Office applications including Outlook, Word, Excel and Teams and ability to learn new software systems quickly.
10. Ability to travel occasionally between ministry locations and support special events as needed.

EDUCATION and/or EXPERIENCE

Associates degree from two-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Experience in human resources, office administration or a related support role preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Ability to compose HR correspondence and maintain professionalism in sensitive situations.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, and percentages.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to maintain confidentiality and exercise good judgment. Ability to prioritize multiple deadlines and adapt in a changing environment.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid driver’s license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

CROSS TRAINING

Employee will be available to be cross trained into other areas of the ministry as needs arise.