Job Description

Department: Human Resources

Reports To: Human Resources Manager

Supervisory Role: No

FLSA Status: Non-Exempt

Compensation $29 to $32 / hour

Schedule: Monday through Friday from 9 AM to 5 PM.

Location: Brooklyn, NY (Fully On-site)

WHO WE ARE

Center for Family Life in Sunset Park (CFL) ( https://centerforfamilylife.org), is a nationally recognized social service organization. CFL's mission is to promote positive outcomes for children and adults in Sunset Park, Brooklyn by providing a comprehensive range of neighborhood-based family and social services.

The HR Coordinator is an integral member of our Human Resources team, dedicated to providing collaborative administrative and operational support to both staff and the wider HR function. In this role, you'll play a vital part in welcoming new team members, assisting with onboarding and offboarding, facilitating personnel changes, maintaining HRIS data, supporting payroll, and ensuring compliance tracking. By managing personnel action changes efficiently, keeping our systems accurate, and communicating clearly with staff and internal partners, you help foster a supportive and inclusive workplace.

ESSENTIAL DUTIES AND RESPONSIBILITIES

HR Operations, Payroll Support & Communication (50%)

• Support day-to-day HR operations by managing employee data, personnel updates, and HR system records with accuracy and care.
• Manage Personnel Change Forms (PCFs) by coordinating approvals, tracking changes, and accurately processing personnel updates in the HRIS.
• Partner with supervisors and the Finance team to support timely and accurate payroll processes and approvals.
• Oversee the HR shared inbox, serving as a first point of contact for routine inquiries and escalating complex matters as needed.
• Prepare and maintain routine HR correspondence and reports to support internal communication and operational needs.
• Support employee transitions, including internal transfer, offboarding, and related coordination.
• Maintain organized and up-to-date personnel records in the HRIS and digital filing systems.
• Contribute to HR projects, process improvements, and ongoing enhancements to HR operations and workflows.

Hiring & Onboarding Support (25%)

• Coordinate recruitment support for hiring managers, including job postings and ongoing communication regarding onboarding completion and readiness to begin employment.
• Serve as a point of contact for new staff throughout the onboarding process.
• Coordinate pre-employment requirements, including I-9 verification and background checks, and onboarding activities to ensure a smooth and compliant experience for new hires.
• Maintain accurate hiring and onboarding records and provide status updates to internal stakeholders.

Compliance & Training (25%)

• Support organizational compliance by monitoring required clearances, work authorizations, and regulatory requirements, providing guidance to staff through renewal or reverification processes, and coordinating submission of required documentation to regulatory agencies.
• Assist with training administration by assigning required learning modules, tracking completion, and supporting reporting needs.
• Maintain audit-ready records related to onboarding, offboarding, training, and compliance documentation.
• Provide administrative support for compliance and training initiatives, contributing to consistent practices and process improvements.

WORK ENVIRONMENT

This position is primarily office-based and requires regular use of a computer and standard office equipment for extended periods.

REQUIRED QUALIFICATIONS

• Associate or bachelor’s degree.
• Minimum two years of experience in an administrative support role.
• Strong attention to detail and ability to manage time-sensitive, compliance-driven tasks.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office.
• Well-organized and dependable, with a thoughtful approach to completing tasks thoroughly and meeting deadlines.
• Communicates clearly and respectfully, both in writing and in conversation.
• Attentive to detail and mindful of processes, helping ensure accurate and consistent outcomes.
• Approaches interactions with staff and new hires with a supportive, responsive, and service-oriented mindset.

PREFERRED QUALIFICATIONS

• Bilingual in English and Spanish.
• Experience working in a nonprofit or mission-driven organization.
• Experience with payroll procedures and collaborating with Finance or Payroll teams.
• Experience supporting onboarding, background checks, employment eligibility verification (I-9), and training administration.
• Familiarity with DOE and/or DOH clearance processes.
• Experience with Paylocity, including recruiting, onboarding workflows, Time & Labor, and reporting.

BENEFITS

• Medical, dental, vision, and life insurance benefits, along with the opportunity to participate in additional voluntary life insurance, disability insurance, and a flexible spending account.
• 403(b) retirement plan, including employer match and employer non-elective contribution at the employer's discretion.
• 12 holidays, 2 floating holidays, and up to 20 paid vacation days per year.

NYC Equal Employment Opportunity Statement

It is the Agency's policy to provide equal employment opportunity for all applicants and employees. Center for Family Life in Sunset Park does not unlawfully discriminate on the basis of actual or perceived race, sexual and reproductive health decisions, height and weight, color, religion, religious creed, sex, sexual and reproductive health decisions, gender, gender identity, gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws. Consistent with the law, CFLSP also makes reasonable accommodations for disabled applicants and employees; for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth, or related medical conditions; for employees who are victims of domestic violence, sexual assault, or stalking; and for applicants and employees based on their religious beliefs and practices.