Job Description

Human Resources Associate I - Student Affairs Human Resources

Hiring Department Student Affairs Human Resources

Location Chicago, IL USA

Requisition ID 1042577

FTE 1

Work Schedule Monday - Friday, 9:00AM - 5:00PM

Shift Days

# of Positions 1

Workplace Type Hybrid

Posting Close Date August 27, 2026

Salary Range (commensurate with experience): $55,000.00 - 65,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Human Resources Associate 1 (HRA-1) will provide professional support for Human Resources (HR) activities within the Department of Student Affairs; under administrative direction, manage HR functions for the department, including searches, onboarding, compliance, and serves as a point of contact for HR matters for department employees.

This role requires an individual who is comfortable in a fast-paced, high-volume environment. The successful candidate will be able to recognize priorities and plan between multiple departments. Under administrative direction, serve in a consulting/advising capacity with university administrators, staff, and/or external constituents.

Duties & Responsibilities:

• Primarily responsible for all activities related to initiating and processing hires for Student Affairs departments.
• Assist with managing the human resources life cycle for all employee classifications, including recruitment, selection, onboarding, appointment and payroll processing, performance reviews, leave reporting, retention and exit, and other HR-related duties.
• Partner with the hiring manager and/or unit manager to assist with the development of job descriptions and the overall search, recruitment, and selection process for all employee classifications (academic, professional, civil service, extra help, graduates, student employees), including conducting reference checks, extending, and negotiating offers.
• Serve as a resource to search committees to provide guidance and information related to searches (recruitment/interviewing resources/tools) and communication relating to the progress and status of the search and selection process.
• Collaborate with campus offices on all HR life cycle and employment processes as needed.
• Ensures compliance with federal and state regulations (Policy and Rules, Statute and Rules, SUCSS and the UIC Access/Equity Program) in all employment activities.
• Works collaboratively with SA Payroll to ensure N/E employees are imported into KRONOS (SA Payroll’s time entry system).
• Acknowledge and process HR requests in the TDX (Student Affairs’ Online Ticketing system).
• Provide ticket holders with routine updates on hiring requests and other HR activities by accurately documenting in TDX.
• Resolve tickets accordingly to provide information on the current HR Workload and meet service-level goals.
• Ensures all transactions are processed and submitted to appropriate campus offices for final processing in a timely manner.
• Serve as a resource to managers and employees, providing expertise and guidance on HR related matters, including university policies and procedures.
• Serve as liaison to the Office of International Services to coordinate visa and immigration processes for international hires, staff, students, and visiting scholars.
• Attend and participate in various cross-functional meetings and sessions related to HR at the department, college, and campus levels.
• Manage day-to-day office operations. Interview, hire, orient, lead, mentor and evaluate staff to meet departmental and organizational needs.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
2. Two (2) years (24 months) of work experience performing professional-level human resources duties.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online
application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.
Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.