Job Description

Human Resources Assistant (JB6074)
Location: Randburg, Johannesburg, Gauteng
Salary: Market Related
Employment Type: Permanent

A growing ICT company with a lean, fast-paced structure is looking for a sharp, detail-driven HR Assistant to support their HR function. The organisation is structured, process-led, and ISO certified, which means that everything is documented, filed correctly, and done properly. This is a team that moves with speed and purpose, and they believe deeply that their people are the heart of what makes the business work. The culture is professional but human, and there is genuine investment in the growth and development of employees through training, upskilling, and a supportive working environment.

This is a fantastic opportunity for someone who is organised, meticulous, and ready to take real ownership of HR administration in a business that values accuracy and follow-through. The HR Assistant will work closely with the HR Manager to ensure that all HR records, processes, documentation, and coordination tasks are completed to a high standard and are always audit-ready. This is not a passive role. The successful candidate will be expected to take initiative, follow tasks through to completion, and keep the HR function running smoothly behind the scenes.

What's in it for you

Group life cover including disability, funeral, and spousal and dependent benefits through a leading provider

Medical aid or medical aid allowance for those who have their own cover

Annual performance bonus

Flexible working hours with start time options to suit your lifestyle

Hybrid working arrangement available after settling in, with trust extended to those who deliver

December shutdown with leave provisions in place for new starters

Investment in training and professional development, with genuine support for growth within the HR field

A structured, process-driven environment where your attention to detail will be recognised and valued

The opportunity to grow alongside the HR function and contribute meaningfully to a business that puts its people first

Minimum Requirements

Matric or Grade 12 is essential

A qualification, diploma, or certificate in HR, Industrial Psychology, Business Administration, or a related field is advantageous

Currently studying towards an HR qualification is also welcomed

Minimum one to three years of experience in an HR administration, HR assistant, recruitment administration, or office administration role

Experience maintaining confidential employee files and records

Proficient in Microsoft Office, with strong Outlook, Word, and Excel skills

Experience with SharePoint or a document management system is advantageous

Experience with HR or payroll systems is advantageous

Experience in a structured, deadline-driven, and fast-paced environment

Strong attention to detail with a high level of accuracy and a commitment to quality

Excellent organisational ability with the capacity to manage multiple tasks and deadlines simultaneously

Able to work independently, take initiative, and follow through on assigned tasks

High level of professionalism, confidentiality, and maturity

Reliable, accountable, and proactive with a willingness to learn and grow

Key Responsibilities

Provide accurate and well-organised administrative and coordination support to the HR Manager across all areas of the HR function

Maintain and update employee files, HR trackers, and documentation to ensure records are always current and complete

Upload all HR documentation to the correct SharePoint folders and maintain SharePoint as the single source of truth for employee records

File contracts, addendums, performance documents, disciplinary records, training records, benefit forms, and payroll documents correctly and confidentially

Conduct regular checks to identify missing documentation and escalate gaps to the HR Manager timeously

Assist with recruitment administration including scheduling interviews, preparing interview packs, tracking candidate progress, and supporting vetting and onboarding processes

Coordinate onboarding for new employees, including preparing checklists, liaising with IT, Finance, and line managers, and tracking completion of onboarding steps

Maintain training records and trackers, coordinate training bookings, follow up on outstanding documentation, and ensure training folders are audit-ready

Support the HR Manager with WSP and ATR, BBBEE, and skills development evidence requirements

Assist with gathering and checking payroll input documentation, maintaining records of employee changes, and following up on missing or incomplete information

Assist with employee benefit administration including medical aid, group life, and related forms and records

Maintain trackers for performance reviews, probation reviews, and performance improvement plans, and follow up with managers on outstanding documents

Provide administrative support for employee relations matters including preparing and filing notices, hearing packs, and outcome documents as directed

Respond to basic HR queries and escalate more complex matters to the HR Manager

Support wellness, employee engagement, recognition, and other HR initiatives as required

HR Assistant, Human Resources Administrator, HR Coordinator, HR Administration, Employee Records, SharePoint, Onboarding, Recruitment Administration, Training Administration, Payroll Support, Skills Development, WSP ATR, BBBEE, Performance Management, Employee Relations, Randburg, Gauteng, ICT, HR Support

Please do not apply using scanned CVs; no supporting documentation is required at this point. This will be requested later.

Kontak Recruitment Disclaimer
Equal opportunity: All backgrounds are welcome, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
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Offer clarity: The Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.