Job Description

This position will provide essential administrative support to the Human Resources team, ensuring smooth operation of HR functions and exceptional delivery of HR service to the organization. Key responsibilities will include performing general administrative duties (filing, copying, scanning), managing and organizing departmental correspondence (emails, letters and phone calls), preparing accurate and timely human resources documentation, scheduling and coordinating meetings, supporting the distribution of documents, support employee file management, and addressing inquiries at the Human Resources Reception desk.

The Human Resources Assistant will provide excellent customer service to all staff, physicians, volunteers and the general public in addition to playing a key role in supporting initiatives that foster an inclusive and respectful workplace and accessible services.

What must you have?

• Completion of High School education or equivalent

What else do you bring?

• Completion of a relevant university/college program preferred.
• Certified Human Resources Professional designation, preferred.
• Previous working experience in Human Resources in areas of recruitment, benefits, compensation, and labour relations preferred.
• Current knowledge of Ontario Employment Legislation (ESA), WSIB, Human Rights Code, Accessibility for Ontarians with Disabilities Act, Labour Relations Act, Occupational Health and Safety preferred.
• Experience working in a unionized environment and with Collective Agreements preferred.
• Working knowledge of recruitment and selection process/techniques preferred
• Adaptability, flexibility and the ability to maintain effectiveness during change.
• Ability to handle sensitive situations with diplomacy, patience and confidentiality.
• Ability to work outside regular business hours as required.
• Advanced computer skills in MS Office (Word, Excel, PowerPoint).
• Proven attendance record.
• Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
• Ability to perform the essential duties of the job.
• Effectively uses empathy in interactions with others and demonstrates behaviours consistent with Mackenzie Health’s Commitment to Caring.
• Models behaviour that is aligned with the values of Mackenzie Health – Excellence, Leadership and Empathy.
• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care enviroment.

Preferably, your profile also includes:

• Hospital experience

*You may be required to work at any site of Mackenzie Health

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Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Our hiring process does not involve the use of artificial intelligence (AI) to screen, assess or select applicants.

We thank all applicants for their interest; however, only those under consideration for an interview will be contacted.