Job Description

Job Location: HGC Industries - Indianapolis, IN 46218
Position Type: Full Time
Salary Range: $24.00 - $26.00 Hourly

Travel Percentage: None
Job Shift: 8:00 AM - 5:00 PM Monday-Friday
Job Category: Human Resources
If you enjoy staying on top of tasks, keeping things in order, and ensuring that nothing slips through the cracks, this role is perfect for you!
As an HR Assistant, you will play a vital role in ensuring that operations run smoothly. Your responsibility will be to foster a positive employee experience while maintaining accurate, organized, and timely behind-the-scenes details. In this position, your impact is felt every day—from keeping records precise and up to date to facilitating processes without missing a beat. Your ability to stay organized, manage priorities, and follow through is crucial to maintaining a positive, compliant workplace.
JOB OVERVIEW:
The Human Resources Assistant performs a wide range of administrative tasks across all HR functions and plays a critical role in maintaining departmental operations, ensuring accuracy and on-time scheduling. This position ensures deadlines are met, documentation is maintained, and processes run efficiently by supporting recruitment, onboarding, employee relations, policy administration, engagement initiatives, and HR communications. The HR Assistant contributes to HGC’s mission by supporting all employees with a people-focused mindset while promoting a culture of ownership, quality, collaboration, and integrity.
ESSENTIAL FUNCTIONS:
Key Responsibilities
Supports the day-to-day operations of the HR department, ensuring efficient and organized administrative processes
Performs a wide range of administrative duties, including documentation, scheduling, communication, and coordination of departmental activities
Maintains accurate employee data within the HRIS for both new hires and existing employees
Timekeeping & Payroll Support
Reviews employee timecards for accuracy, completeness, and compliance with company policies and payroll deadlines
Maintains timekeeping records and ensures proper documentation is retained in accordance with company procedures
Assists with audits and reconciliation of payroll and benefits data, identifying discrepancies and supporting corrective actions
Recruiting & Onboarding
Assists with posting and maintaining job openings
Conducts phone screens and coordinates interview schedules between candidates and hiring managers
Communicates with candidates regarding application status, interview details, and pre-employment requirements
Supports pre-employment processes, including offer letter preparation, drug screen coordination, and onboarding documentation
Coordinates and facilitates new hire onboarding and orientation
Employee Records & Administration
Maintains organized and up-to-date digital employee records, ensuring consistent naming conventions and file structures
Scans, uploads, and electronically files employee documents in compliance with company procedures and applicable laws.
Maintains HR spreadsheets and tracking logs with accurate employee and business data
Coordinates and maintains HR-related employee communications
Employee Engagement
Assists with planning and coordinating employee engagement events, recognition programs, and initiatives
Compliance & Benefits
Assists with maintaining compliance with employment laws and regulations, including USCIS Form I-9 requirements and personnel file management
Monitors employee benefit eligibility and election status
HR Projects & General Support
Participates in HR projects related to the development and implementation of programs, policies, and systems
Performs other duties as assigned
REQUIRED SKILLS & ABILITIES:
Intermediate Skill Level in Microsoft Office tools, including Word, Excel, and PowerPoint
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Excel: Working with more complex formulas and functions, creating charts and graphs, using pivot tables.
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Outlook: Managing calendars, scheduling meetings, and using advanced features for organization.
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Maintains employee confidence and protects operations by keeping human resource information confidential
Ability to establish and maintain effective relationships with customers, co-workers, and HGC Industries stakeholders
Ability to navigate and resolve internal or external situations effectively and resourcefully
Ability to work effectively in a fast-paced environment
Ability to work self-sufficiently to ensure accuracy and quality of tasks
Excellent analytical and problem-solving skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills and ability to efficiently manage priorities and tasks based on importance
Strong verbal and written communication skills
High adaptive capacity to effecively manage demands and frequent change, delays, or unexpected events
High level of emotional intelligence
QUALIFICATIONS:
High School Diploma/GED is required
1-2 years of Admin experience preferred
Or a combination of education, transferable skills, and experience
Experience with Paycom HRIS systems is a plus
PHYSICAL DEMANDS:
Sitting for long periods
Standing for long periods
ENVIRONMENTAL CONDITIONS:
Manufacturing plant and office employees can/will be exposed to noise, dirt, dust, fumes, odors, chemicals, and other airborne particles.
HGC Industries provides equal employment opportunities to all qualified employees and applicants. We prohibit discrimination and harassment of any type. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination based on race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics protected by federal, state, and local laws.
** This job description summarizes the typical job functions. It is not an exhaustive list of all possible responsibilities, tasks, and duties required of the employee. Duties, responsibilities, and functions may differ from those outlined in this job description and may change at any time.