Job Description

Job Location STAYTON, OR 97383 Position Type Full Time Education Level None Salary Range $18.95 - $26.23 Hourly

Job Shift Day Job Category Human Resources

Join the Human Resources Department at Santiam Hospital and Clinics as our new HR Administrative Assistant. In this role, you will provide essential administrative support to the HR Director and department, assist with coordinating site visits for top talent and manage the complete and seamless onboarding process for new hires.

The ideal candidate for this position should be a team player with excellent communication skills, attention to detail, strong organizational, and time management skills. This individual should also have excellent people skills with the ability to build rapport and demonstrate emotional intelligence. A background in human resources with a solid knowledge of HR fundamentals is preferred.

This position is full-time, Monday – Friday, hybrid working schedule.

What You’ll Do

• Perform essential HR administrative tasks, including onboarding, orientation, and maintaining employee records.

• Assist with completing and processing FMLA/OFLA/PLO paperwork promptly.

• Provide assistance to Recruiter with end-to-end recruitment coordination, encompassing interview scheduling, stakeholder communication (candidate and panels) and logistical support.

• Accurately enter data into hospital systems and handle document management such as photocopying, scanning, faxing, and filing.

• Follow hospital policies and procedures consistently during work activities.

• Assist HR Director with daily operational tasks and assist visitors courteously.

• Respond promptly and professionally to inquiries, providing accurate and relevant information.

• Handle multiple projects simultaneously by establishing and adjusting priorities in coordination with management.

• Communicate effectively through email, phone, and face-to-face interactions within scope of authority.

• Recommend improvements to administrative systems to increase efficiency and ensure high-quality customer service for internal and external clients.

• Always maintain professionalism and confidentiality, demonstrating objectivity and proactive communication about processes and changes.

What You’ll Need

• Associate’s degree in human resource management, Business or a related field preferred.

• Prior HR or administrative experience strongly preferred.

• Strong computer literacy and skills including development of word documents and spreadsheets, tracking data, and generating reports with ability and willingness to learn specific software skills to meet business objectives.

• Proficient with and prior experience with human resources information system (HRIS), and similar computer software and applications preferred.

• Knowledge of clerical and administrative practices, procedures, and systems such as filing and recordkeeping.

• Excellent use of the English language grammar and the ability to express yourself clearly in written and oral communication.

• Excellent time management and organizational skills with the ability to be flexible and adaptable to changing priorities.

• Calm and professional demeanor

• Very strong attention to detail and problem-solving skills

• Proven ability to complete high quality work accurately and timely.

• Team player with the ability to maintain a positive attitude and willingness to assist others.

• Excels at providing customer service, great follow-through.

Benefits for Eligible Positions

• Medical, Vision and Dental Insurance

• PTO and holiday pay

• Employee Referral Program

• 401(k) Retirement

• Life Insurance

• Long Term Disability

• Employee Discounts

• Bilingual Pay Differential for eligible positions

• Public Service Loan Forgiveness for eligible positions

• Tuition Assistance for eligible positions

Why Santiam Hospital?

At Santiam Hospital & Clinics, we pride ourselves on fostering a supportive and inclusive work environment where every team member is valued and empowered to make a difference. Our commitment to excellence in patient care is matched by our dedication to employee growth and well-being. As part of our team, you’ll have access to cutting-edge medical technology, ongoing professional development opportunities, and a collaborative culture that encourages innovation and teamwork. Join us at Santiam Hospital & Clinics, where your skills and compassion will be appreciated, and together, we can make a positive impact on the health and lives of our community.

With 13 clinics offering 8 specialties, you’ll be part of a diverse and dynamic healthcare community. We’re proud to have been named the 2025 Best Place to Have a Baby, Best Hospital as well as receiving accolades for our Surgery Center, Medical Facility and Women’s Clinic, reflecting our unwavering commitment to providing exceptional care for our patients.

Santiam Hospital & Clinics is a drug-free workplace in accordance with the Drug-Free Workplace Act of 1988 and an EEO Affirmative Action Race/Sex/Sexual Orientation/Gender Identity/National Origin/Veteran/Disability Employer.

All communication will exclusively originate from an @santiamhospital.org email address. For your security, please do not respond to messages from any other email domain.