Job Description

HR Administrator

GT Stewart Solicitors Ltd Full-time | Permanent | Remote

Salary: £24,784.50 per annum

About the Role

GT Stewart is seeking a highly organised and proactive HR Administrator to join our growing HR team. This is a key support role within a busy, fast-paced legal environment, providing efficient and accurate administrative support across the full employee lifecycle. Whilst this is a remote position, the successful candidate will be expected to attend our London offices regularly in line with business needs. We therefore encourage applications from candidates who can readily travel to London when required.

You will play a vital role in ensuring the smooth running of HR processes, maintaining high standards of data accuracy, and supporting onboarding, compliance, and general HR operations across the firm.

Key Responsibilities

• Manage the HR inbox, responding to routine HR queries in a timely and professional manner
• Prepare, issue, and track HR letters, contracts, and employee documentation
• Maintain accurate and up-to-date employee records across Employment Hero our HR Platform and internal HR systems
• Process contractual changes and updates to employee details
• Support HR audits by ensuring documentation and records are complete and compliant
• Maintain and organise HR filing systems (digital and physical where applicable)
• Coordinate meetings, training sessions, and HR-related events
• Take accurate meeting notes and minutes when required
• Prepare and distribute onboarding paperwork via Employment Hero
• Chase outstanding onboarding forms and compliance documentation
• Coordinate reference requests and right to work checks
• Liaise with IT regarding equipment setup and system access for new starters
• Schedule and support employee inductions
• Monitor onboarding progress, updating trackers and systems accordingly
• Track completion of practice management training during probation periods
• Monitor mandatory training and policy compliance via Employment Hero
• Support general HR administration to ensure smooth day-to-day operations
• Support the implementation of employment legislation changes.

About You

We are looking for someone who is:

• Highly organised with strong attention to detail
• Confident managing multiple priorities in a busy environment
• Professional, approachable, and discreet when handling confidential information
• Comfortable using HR systems and Microsoft Office (experience with Employment Hero is desirable)
• A strong communicator, both written and verbal
• Proactive, with a willingness to learn and take ownership of tasks

A minimum of 12 months experience working within an HR environment or administrative experience is desirable.

Why Join GT Stewart?

GT Stewart is a respected, multi-office, multi-service law firm with a strong reputation for delivering high-quality legal services and maintaining a supportive, people-focused culture. You will be joining a collaborative HR function where your contribution will directly support the success and development of our people across the firm.

Some of the benefits of working with us:

• 23 days annual leave plus bank holidays
• Annual leave increases with service up to a maximum of 30 days
• Your birthday off each year in addition to annual leave entitlement
• Pension Scheme
• Cycle to Work scheme
• Electric Vehicle scheme
• Season Ticket Loan program
• Remote Working Opportunities
• Bi-annual subsidised staff parties

Previous applicants:

If you have applied for this role within the last six months and were not successful, we kindly ask that you do not reapply unless your skills, qualifications or experience have significantly changed.