Job Description

This position reports directly to the Human Resources Manager. You will be responsible to provide administrative support to HR department through the coordination and execution of human resources policies, procedures and initiatives for the site.

• Annual Salary: $47,000 - $51,000
• Maintain HCM and people database (updating personal and job-related information for new and existing employees).
• Maintain hourly employee files, HR policies, records on vacation, sick leave, bereavement etc.
• Obtains, tracks, and completes HR reports regarding absenteeism, performance management, new employee probation evaluation
• Assist with the attendance management process by running monthly reports, determining disciplinary action/steps, coordination employee letters, communicating information to supervisors, and entering information into the system.
• Assist in hiring hourly employees by coordinating with Talent Acquisition Specialist, completing files and systems setup
• Manage tracking/inventory for service anniversary awards and gifts, entering record of receipt of PIN
• Coordinate and manage swipe cards for employees and contractors, assist in preparation of employee events, phone coverage in absence of receptionist. (Other duties/incidentals as assigned in absence of accountable HR team member).
• Process new hires and terminations under HR database.
• Respond to general HR inquiries from employees and external contacts
• Perform general administrative duties including filing, scanning, or organizing records
• Diploma or Degree in Human Resources, Business Administration, or related field.
• 2- 3 years of experience in Human Resources or administrative roles
• Strong knowledge of HR functions and labor legislation is an asset
• Proficient in MS Office (Word, Excel, Outlook); experience with HRSS systems preferred
• Excellent written and verbal communication skills
• Strong attention to detail, organizational and time management skills
• Abilit to handle sensitive and confidential information with discretion
• Team-oriented with a positive, professional attitude
• Experience in unionized is an asset

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.