Job Description

Hours: Monday-Friday 8am-5pm

Core Responsibilities

• Provide comprehensive administrative support to the HR department, including filing, document management, scheduling, and maintaining accurate and well-organized personnel records.

• Own and administer the timekeeping process for employees, including verifying timecards, ensuring accurate entries, assisting employees with corrections, and coordinating with payroll to resolve discrepancies.

• Coordinate and support HR events and activities, such as employee celebrations, training sessions, recognition programs, and company-wide gatherings, ensuring seamless planning and execution.

• Maintain HR calendars, monitor critical deadlines, and assist in coordinating departmental tasks to promote efficient workflow and timely completion of HR processes.

• Manage HR communications by updating internal resources and helping keep employees informed about key updates, initiatives, and company events.

• Support HR initiatives and special projects, including process improvements, compliance audits, training coordination, and engagement activities.

• Uphold strict confidentiality standards, ensuring accuracy, data integrity, and professionalism across all HR files, systems, and administrative responsibilities.

• Facilitate the full new hire experience by preparing onboarding materials, conducting orientation sessions, processing new hire and termination paperwork, and ensuring a smooth transition for all employees.

• Assist in recruiting efforts by drafting and posting job advertisements, reviewing resumes, coordinating candidate assessments, scheduling interviews, and managing background and reference checks.

• Perform additional administrative duties as needed to support daily HR operations and broader organizational objectives.

Qualifications

• 2+ years of administrative or HR support experience required; prior experience as an HR Assistant or HR Coordinator preferred.

• Strong understanding of HR processes, including timekeeping, recruiting, onboarding, documentation, and records management.

• Exceptional organizational and time-management skills with meticulous attention to detail. • Ability to prioritize tasks, manage competing deadlines, and thrive in a fast-paced, dynamic environment.

• Strong written and verbal communication skills, with the ability to build professional and collaborative relationships across all levels of the organization.

• Proficiency with HRIS systems and Microsoft Office Suite (Word, Excel, PowerPoint), with the ability to quickly learn new software and tools.

• Demonstrated discretion, integrity, and professionalism when handling sensitive or confidential information.

Education Requirements

• High school diploma or GED required.