Job Description

The Human Resources Specialist I provides foundational HR support by assisting with daily human resources operations, employee inquiries, and administrative processes. This entry-level role supports onboarding, HRIS data management, payroll and benefits coordination, and compliance activities while building HR knowledge and skills under the guidance of senior HR staff.

Key Responsibilities

HR Operations & Employee Support

• Serve as a first point of contact for employees regarding HR questions, policies, and procedures
• Assist with onboarding and offboarding processes, including new hire paperwork, orientation coordination, and termination documentation
• Maintain accurate employee records within the HRIS and personnel files

Payroll & Timekeeping Support

• Assist with auditing employee data to ensure payroll accuracy
• Support timekeeping processes by resolving basic employee issues and escalating complex concerns
• Partner with payroll teams to resolve discrepancies

Benefits Administration Support

• Assist employees with benefit enrollment, life event changes, and general inquiries
• Process benefit changes and maintain accurate documentation
• Support open enrollment preparation and employee communications

Compliance & HR Administration

• Assist with compliance documentation related to FMLA, ADA, and other employment regulations
• Support HR audits, reporting, and file maintenance
• Maintain strict confidentiality of sensitive employee information

Recruitment & Staffing Support

• Assist with posting job openings and tracking candidates
• Coordinate interviews, background checks, and pre-employment screenings
• Prepare offer letters and onboarding materials as directed

General HR Support

• Provide administrative support to HR leadership and team members
• Participate in HR projects, process improvements, and system updates
• Perform other duties as assigned to support HR operations

Qualifications

Education

• Associate’s degree required
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred

Experience

• 0–2 years of experience in Human Resources, administrative support, or customer service
• Healthcare or multi-department environment experience preferred but not required

Knowledge, Skills & Abilities

• Basic understanding of HR principles and employment practices
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent interpersonal and customer service skills
• Proficiency in Microsoft Office and ability to learn HRIS systems
• High level of professionalism, discretion, and confidentiality

Preferred Certifications

• SHRM-CP or PHR (preferred but not required)