Job Description

Human Resources Administrator

Location: Barberton, OH

The Human Resources Administrative Assistant supports the operational effectiveness of the HR department by ensuring efficient coordination, communication, and execution of key administrative processes. This role enables the HR team to function with accuracy, organization, and consistency while upholding confidentiality and supporting ministry-wide initiatives. The position plays a critical role in maintaining systems, supporting employee engagement efforts, and ensuring alignment with CHM policies and procedures.

PRIMARY RESPONSIBILITIES

• HR Operations & Administrative Support- Manages day-to-day administrative functions to support HR operations, including scheduling, documentation, reporting, and coordination of department activities.
• Employee Support & Communication- Serves as a first point of contact for HR-related inquiries, providing timely, accurate guidance on policies, benefits, and processes while escalating complex matters appropriately.
• Confidential Records & Data Management- Maintains accurate and secure HR records across systems (HRIS, shared drives, personnel files), ensuring data integrity, organization, and confidentiality.
• Meetings, Events & Coordination- Coordinates logistics for meetings, trainings, and organization-wide events; prepares materials, tracks follow-ups, and supports execution to ensure effectiveness.
• Process Documentation & Continuous Improvement- Supports development and maintenance of SOPs, forms, and HR documentation; identifies opportunities to improve processes, accuracy, and efficiency.
• Vendor & Stakeholder Coordination- Acts as a liaison with internal stakeholders and external vendors to support HR initiatives, events, and services.
• Reporting & Administrative Execution- Prepares recurring reports, drafts correspondence, and supports documentation needs across HR functions, including investigations and internal communications.
• Calendar & Project Coordination- Maintains HR calendars, tracks key activities and deadlines, and supports coordination of ministry-wide initiatives and programs.
• Financial & Expense Support- Assists with expense tracking, receipt collection, and reconciliation to support departmental financial processes.
• Team Support & Operational Continuity- Provides cross-functional support and backup for critical HR processes to ensure continuity of operations.