Job Description

Your Opportunity

Stantec is seeking an individual to administer elements of the Health, Safety and Security program (HSSE) and the team in Canada. Under the direction of an HSSE Manager, this individual will support the organization by tracking activity, addressing questions, following up on outstanding items and effectively communicating with employees and the HSSE team.

Your Key Responsibilities

• Medical surveillance program support
• Work with the employee and vendor to verify medical surveillance tests are booked, create new testing protocols as needed, and verify the test(s) ordered meet legislative requirements
• Manage medical surveillance tracking through an HSSE SharePoint and follow up with employees and/or supervisors on outstanding tests, submissions or missed surveillance and invoicing
• Communicate clearance documents to employees for their records and update Stantec HSSE records and respond to questions from employees and supervisors.
• Facilitate meetings with the vendor contact to discuss/resolve issues, work to improve process and coordinate custom testing
• Coordinate with the development team for any Medical Surveillance application concerns and identify improvement opportunities
• Ergonomic program support
• Communicate with the regional and BOU HSSE team in Canada on items requiring their support
• Support assessment and refinement of HSSE processes
• Assign and track ergonomic assessments
• Support the development of local communications and presentation content
• Lead the maintenance of contact lists and HSSE report generation
• Coordinate tracking of actions and training
• General administrative support for the HSSE team

Your Capabilities and Credentials

• Well-developed communication skills, both written and verbal
• Basic understanding of office-based ergonomics is an asset
• Strong interpersonal skills. Capable of delivering, preparing, and presenting to groups
• A willingness to work in a team atmosphere with a minimal amount of supervision
• Excellent organizational skills and attention to detail
• Demonstrated ability to handle multiple priorities and assignments
• Understanding or willingness to learn the Canadian health, safety and environmental regulatory framework
• Proficiency in Microsoft Office, SharePoint and Adobe Acrobat is required
• Bilingual in English and French is required

Education and Experience

• Diploma/certificate or equivalent combination of education and experience related to data management/administrative support is preferred
• Minimum five (3) years’ related experience in an administrative role
• HSSE related education and/or experience is considered an asset

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.