Job Description
Audubon is currently seeking a HSE Coordinator to join our team in our Houston, TX Office. The HSE coordinates Health, Safety, and Environmental (HSE) compliance initiatives, administers the corporate drug and alcohol program, and supports safety programs across both office and field operations. It ensures adherence to company policies and regulatory requirements through effective program management, data tracking, and administrative support. Responsible for overseeing regulatory compliance efforts, coordinating pre-employment drug and alcohol testing, maintaining accurate records and data systems, and supporting safety training initiatives. The role also involves working closely with hiring managers to provide updates on candidate testing status and ensure timely onboarding. As a full-time, in-office position, it plays a key role in maintaining workforce readiness by monitoring and documenting compliance testing, ensuring alignment with applicable laws and regulations, and serving as a liaison between the Safety and Human Resources departments.
PRIMARY RESPONSIBILITIES
- Travel to project sites to support HSE initiatives, training, and compliance activities as needed
- Provide administrative and coordination support for field safety operations
- Serve as the primary liaison for candidates and employees during pre-employment and ongoing drug and alcohol testing processes
- Coordinate, schedule, and monitor pre-employment, random, and follow-up drug testing to ensure timely completion and compliance
- Track and document all stages of testing, including communication with laboratories, collection sites, and HR
- Conduct DOT history checks and maintain accurate, audit-ready compliance records
- Maintain and administer drug and alcohol testing programs, including management of company testing pools
- Train HSE personnel on DOT drug testing procedure and documentation
- Assist in the implementation, maintenance, and continuous improvement of HSE policies, procedures, and safety programs
- Provide administrative support to the HSE team, including scheduling, correspondence, document control, and coordination across multiple locations
- Collect, enter, and maintain accurate HSE data within KPA, databases, and spreadsheets
- Prepare and support reporting of HSE metrics, including incidents, audits, observations, and training records
- Support compliance with federal, state, and local HSE and DOT regulations, including audit preparation and documentation
- Coordinate and support employee training programs, including LMS and third-party training providers
- Assist with development and distribution of safety communications and materials
- Provide coordination and administrative support for field HSE activities, including travel to project sites as needed
Perform additional administrative and HSE-related duties as assigned
EXPERIENCE AND SKILL REQUIREMENTS
- High School Diploma or GED
- Minimum of three (3) years of experience in an administrative, HSE, or compliance support role
- Experience with safety management systems or similar platforms preferred
- Requires 2 + years of compliance management, preferred corporate drug and alcohol program management experience
- Working knowledge of DOT regulations, drug and alcohol testing requirements, and general HSE compliance standards preferred
- Ability to maintain confidentiality in all work performed
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook
- Excellent verbal and oral communication skills
- Strong attention to detail with the ability to multitask
- This position requires the ability to work in the corporate office. Must be self- motivated and take initiative
- Must have a professional customer service attitude with the ability to work in a fast-paced environment.
No Recruiters, please!
Equal Opportunity Employer/Veterans/Disabled
Working at Audubon
Client-focused. People-powered. Safety-driven.
The Audubon Family of Companies provides professional consulting solutions to the energy industry. For over 25 years, our proven reputation for operational excellence and dedication to client satisfaction has helped us become a leading service provider to some of the biggest names in oil and gas. Our team of over 1,000 of the country's top professionals can deliver a full range of consulting services, from EPCM to field solutions and operational support.
At Audubon we are always growing, though we never lose sight of our commitment to excellence. Our focus on flexibility and our demand for unsurpassed quality control over continue to guide our growth as they have since our inception. We realize that service goes beyond plugging in a professional skill set. Service means flexibility. Service means understanding and solving project challenges in dynamic environments. Service means communication. We pride ourselves on providing the service of the quality which allows us to implement efficient solutions that deliver immediate value and long-term returns.
Our dedication to people requires an equal dedication to safety. Our rigorous safety program helps us maintain a safe and incident-free work environment from the desktop to the pipeline trench. Our people drive the quality and efficiency that have established Audubon as a leader in the oil and gas industry - their growth and safety are at the core of our business.
