About the role

This role supports the delivery of safety, environmental, and quality initiatives by providing routine administrative assistance across hazard identification, training coordination, emergency preparedness, and performance reporting. It helps ensure SH&EP practices are understood and followed in line with regulatory and company standards.

Working under moderate supervision, the role maintains smooth day‑to‑day operations through accurate and timely administrative work, drawing on foundational knowledge gained through training or experience.

Success is demonstrated through consistent, reliable support that contributes to an organised and efficient work environment. Key strengths include attention to detail, responsiveness, proactive support for colleagues and stakeholders, effective time management, and clear communication.

• Perform general administrative tasks such as data entry, filing, photocopying, and document formatting.
• Manage calendars, schedule meetings, and coordinate appointments.
• Respond to routine enquiries from internal and external stakeholders in a professional manner.
• Maintain office supplies and support basic facilities coordination.
• Assist with the preparation and distribution of correspondence and reports.
• Support basic financial processes such as invoice handling and expense tracking.
• Maintain accurate records and ensure data integrity across systems.
• Collaborate with team members to support project and operational needs.
• Support the development and review of SH&EP procedures, safety alerts, and internal communications.
• Offer basic advice and information on SH&EP matters to support safe work practices.
• Assist in compiling and reporting SH&EP performance data to management.
• Comply with all relevant HSE policies and procedures.
• Comply with all relevant Trade Controls policies, procedures and regulations.
• Integrate the Babcock Principles into all aspects of work, whether performed independently or collaboratively.

About you

This role involves performing a broad range of routine administrative tasks and activities. This requires knowledge and skills developed through formal training and or work experience, operating under a moderate degree of supervision

To be succesful you will bring

• Construction Induction Card (White Card)
• Current Motor Vehicle Driver's Licence.
• Qualifications in Business Administration or Safety or a related field or and/or suitable experience that provides similar competencies.
• Australian Citizenship with the ability to obtain and maintain a Defence Security Clearance.
• Prior experience in a similar administrative role.
• Familiarity with office systems, procedures and standard software (e.g. Microsoft Office suite).
• Experience working in a team environment and providing customer service or internal support.

Your future at Babcock - what we offer you

• Our agile working policies offer more choice and autonomy. For you, this could mean flexible start and finish times, a mix of office and home working, or even condensed working weeks.
• Our work life integration policy offers attractive leave entitlements including (not limited to) wellbeing leave, volunteer leave, paid parental leave, defence reservist leave, and we are proud to be a Work180 endorsed employer.
• Babcock’s supportive and engaging environment, coupled with our capability framework, aims to advance your career with internal development programs, self-led learning modules through LinkedIn Learning and access to study leave.
• Our beRewarded platform offers endless discounts across retail, health, entertainment, travel and much more, plus novated leasing options and corporate shares plan.
• As a principles driven organisation, our weRecognise program aims to recognise the outstanding work our people do each and every day in line with our Principles which are Be kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver.

Who we are

Babcock Australasia combines the best talent and in-country expertise while leveraging the rich 130+ year global heritage of Babcock International Group, a FTSE 100 international defence company.

Our team of 1,800+ experienced staff ensure critical services and assets are readily available, affordable, and future proof. From maritime sustainment and secure communications, to lifesaving helicopter missions and managing critical fleets, we ensure our customers are equipped to fulfil their mission

So, if you would like to join us and help create a safe and secure world, together, please apply via the ‘Apply Now’ button below.

To learn more about Babcock visit www.babcock.com.au.

Job req # 74234