Job Description

Siddons-Martin Emergency Group Benefits
Employee-owned company!
Monday-Friday schedule

Company Sponsored Benefits:
• Medical (PPO & HDHP options), Company
HSA match, Dental, Vision, Short-Term
Disability, Accident and Hospital Indemnity
Insurance, Telehealth, Voluntary Life
Insurance, Voluntary Critical Illness
• 401K with Employer Match
• Employee Stock Ownership Program
• Paid Holidays and Paid Time Off
• 4 Weeks Paid Parental Leave
• Paid Training & Safety Equipment

Company Paid Benefits:
• Basic Life & AD&D, Critical Illness
• Insurance, Long-Term Disability
• Employee Assistance Program
• Verizon Wireless Company Discount (eligibility requirements)

Siddons-Martin Emergency Group is a national leader in emergency response vehicles and support services, committed to operational excellence, regulatory compliance, and the highest standards of workplace safety across our nationwide service center network.
We are seeking a highly organized and detail-driven professional to join our HSE department team in Denton, TX as an HSE Administrator. This role serves as the operational and administrative backbone of the HSE Department, supporting insurance claims management, regulatory compliance, safety data tracking, and nationwide audit coordination. The position works directly with the HSE Director, field-based HSE Specialists, operational leadership, and insurance carriers.
This is a professional-level position requiring strong organization, accountability, and analytical ability. This is not a Remote role, but an on-site based role in Denton, TX.

Duties & Responsibilities
HSE Administrative & Operational Support
• Provide direct support to the HSE Director and field-based HSE Specialists
• Maintain safety databases, compliance records, and departmental tracking systems
• Track inspections and corrective actions nationwide
• Organize and maintain safety program documentation and reporting tools
Insurance Claims & Risk Management
• Manage and track all insurance claims (auto, property, workers’ compensation, liability, fleet)
• Serve as primary liaison with carriers and adjusters
• Maintain organized claim files and cost tracking reports
• Provide leadership visibility into claim status, trends, and renewals
Compliance & Program Support
• Maintain OSHA, DOT/FMCSA, and regulatory documentation
• Track training records and compliance metrics
• Manage contractor compliance platforms (ISNetworld, Avetta, Veriforce, etc.)
• Support CDL program documentation and safety software systems
• Develop Excel-based safety reports and performance dashboards
Fleet & Audit Support
• Maintain fleet documentation and assist with vehicle-related claims
• Track audit findings and corrective actions across service centers
• Follow up to ensure timely resolution of safety action items
• Support preparation for internal, client, and regulatory audits

Qualifications
• Organizational skills with the ability to manage multiple claims, compliance tasks, and deadlines simultaneously
• Strong attention to detail and accuracy in documentation, data entry, and reporting
• Analytical mindset with the ability to identify trends and support risk management initiatives
• Professional written and verbal communication skills; comfortable interacting with leadership, insurance carriers, and cross-functional teams
• Ability to exercise sound judgment and maintain confidentiality with sensitive information
• Proficient in Microsoft Office Suite, particularly Excel (reporting, tracking, dashboards); experience with claims or safety management systems preferred
• Self-directed with strong accountability, follow-through, and time management
• Adaptable and solutions-focused in a fast-paced, multi-priority environment

Education and/or Experience
Required
• High School Diploma or GED
• 2+ years of experience in safety, compliance, claims, risk management, or administrative operations
• Strong Microsoft Excel skills (formulas, reporting, tracking, dashboards)
• Excellent organizational skills with demonstrated follow-through
• Professional written and verbal communication skills
• Ability to manage confidential and sensitive information
• Self-motivated and able to work independently in a fast-paced environment
Preferred
• Associate’s or Bachelor’s degree in Business, Safety, or related field
• Experience working with insurance carriers, adjusters, or claims systems
• Familiarity with OSHA, DOT/FMCSA, or regulatory compliance processes
• Experience with contractor compliance platforms (ISNetworld, Avetta, Veriforce, etc.)
• OSHA 10 or OSHA 30 certification

Physical Demands
The physical requirements described below are representative of those necessary to perform the essential functions of this position. Reasonable accommodation may be made for qualified individuals with disabilities. This role is primarily office-based and requires extended periods of sitting, working at a computer, and communicating verbally and in writing. The employee may occasionally move about the office, retrieve files, and lift or move materials weighing up to 25 pounds. The work environment is a professional office setting using standard office equipment (computer, phone, copier, filing systems). Noise levels are typically low.

Additional Information
This job description outlines the primary responsibilities of the role but is not intended to be an exhaustive list of all duties. The selected candidate may be assigned additional responsibilities as business needs require. Siddons-Martin Emergency Group reserves the right to modify this position as necessary.
If you are a detail-driven professional who thrives in a structured, compliance-focused environment and want to contribute to a growing HSE and risk management team, we encourage you to apply.