Job Description

The HRIS Specialistsupports the operation and accuracy of the Human Resources Information System (HRIS) by entering, maintaining, and validating employee data. By maintaining data integrity, supporting system users, and helping execute HR processes within the HRIS, this role provides essential operational support to HR, payroll, and other internal partners.

Supervisory Responsibilities:

• This position has no direct reports

Essential Functions:

• Maintain HRIS data integrity by assisting with routine and ad hoc audits, correcting discrepancies, and ensuring consistent data quality.

• Respond to basic HRIS inquiries from employees, managers, and HR team members; provide clear guidance and troubleshooting support.

• Run scheduled HR reports and dashboards; develop and distribute recurring and custom reports as requested.

• Support configuration updates, workflow adjustments, and system improvements under the direction of the Director of HRIS

• Participate in the rollout of HRIS enhancements, system releases, and process modifications—including testing, documentation, and end user communication.

• Assist with documenting HRIS procedures and workflows to support user adoption.

• Collaborate with cross-functional HR team members to ensure processes are aligned, efficient, and compliant.

• Maintain security permissions and user access according to organizational policies and job requirements.

• Monitor system performance, identify issues or inefficiencies, and recommend improvements.

Competencies:

• Adaptability: Maintains effectiveness in reaching set goals by adapting to changed circumstances. Tasks, responsibilities, and people.

• Attention to Detail: Takes responsibility for a thorough and detailed method of working.

• Communication: Effectively conveys and receives information both orally and in writing. Express thoughts clearly. Engages with others attentively. Navigates discussions, providing constructive feedback, and handles disagreements diplomatically.

• Customer Focus: Knowing the (internal and external) customer business needs and acts accordingly;anticipates customer needs, and gives high priority to customer satisfaction and customer service.

• Data gathering and analysis: Collects, consolidates, and uses relevant information; recognizes important information; traces possible causes of problems, and searches for practical data/solutions.

• Planning and organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.

• Problem Solving: Ability to identify problems and issues of varying complexities and to find effective solutions with few guidelines.

• Technical Expertise and Usage: Acquired and applies technical and functional knowledge in HR systems.

Work Environment:

• In-Office

Travel Requirements:

• Travel may be required

Required education and experience:

• Associate's degree in HR, Information Systems, Business, or related field, or equivalent HRIS experience.

• 1-2 years of experience with an HRIS, HR administration, or HR reporting.

• Experience with data entry, HR support, administrative work, and customer service.

• Proficiency with Excel and other reporting tools.

Preferred education and experience:

• Bachelor’s degree in HR, IT, Data Analytics, or related field

• Experience with UKG.

• Prior involvement in HRIS upgrades, configuration, or workflow design.

• Experience creating dashboards or advanced reports.

• HR or HRIS-related certifications

Additional eligibility requirements:

• No other eligibility requirements.

Position requires employee to be able to pass a background check and drug screen as required for this job.

Work authorization requirements:

Must meet I-9 requirements.

Affirmative Action/EEO statement: Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice.

Reasonable Accommodation Statement

XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999.

Benefits Offered:

This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.

Paid Time Off (PTO)
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires.

AI Usage Disclaimer:

As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department.