Job Description

What the role is about:

The HRIS Analyst is responsible for the administration, configuration, maintenance, and optimization of WinSport’s Human Resource Information System (HRIS), currently UKG Pro, along with related modules. This role ensures the integrity and accuracy of all HR data, develops and maintains system configurations, and delivers reporting and analytics to support informed HR and business decision-making. The position requires strong technical expertise, analytical skills, and the ability to collaborate effectively with the Team & Culture, Payroll, and operational leadership teams. In addition, the HRIS Analyst will provide back-up support for payroll and benefits processing during the absence of the Payroll Coordinator, ensuring seamless continuity of these critical functions.

This role also leads the development and ongoing maintenance of WinSport’s record management process. This includes overseeing the secure archiving and destruction of confidential files in accordance with retention requirements and ensuring all essential HR documents are stored in the appropriate drives and file structures for easy and efficient access by authorized team members.

What you will be doing:

System Administration & Configuration

• Administer and configure HRIS modules, including but not limited to Core HR, Workforce Planning PRO (time & attendance), Payroll, Talent Management, LND and Employee Voice.
• Maintain security roles, user access, workflows, and system settings.
• Monitor system performance and troubleshoot issues in collaboration with internal users, WinSport IT and the HRIS vendor (UKG).
• Implement system upgrades, patches, and new functionality in line with business needs and vendor requirements.

Data Integrity & Reporting

• Maintain the accuracy and integrity of HRIS data through regular audits and validations.
• Develop, generate, and maintain standard and ad-hoc reports to support T & C initiatives and business operations.
• Provide analytics, dashboards, and data visualizations to inform workforce planning, compliance, and strategic initiatives.
• Work closely with Payroll to ensure accurate employee data for payroll processing and reporting.

Process Improvement & Support

• Identify opportunities to streamline HRIS processes and improve system utilization.
• Collaborate with HR team members and operational leaders to gather requirements, recommend solutions, and implement enhancements.
• Provide end-user support and troubleshooting for HRIS-related inquiries.
• Develop, and maintain system documentation, guidelines, and training materials.

Payroll & Benefits Back‑Up Support

• Serve as back‑up for payroll and benefits processing during the absence of the Payroll Coordinator.
• Ensure accurate payroll data entry, validation, and processing in compliance with legislative and organizational requirements.
• Assist with benefit enrollments, changes, and terminations as needed.

Records Management

• Develop, implement, and maintain WinSport’s records management process in compliance with retention schedules.
• Oversee secure archiving and authorized destruction of confidential HR files.
• Ensure essential HR documents are stored in the appropriate drives and file structures for easy, authorized access.

Training & Communication

• Deliver training sessions and resources to T&C, Payroll, and operational leaders on system functionality and best practices.
• Communicate changes, updates, and tips to ensure optimal system understanding and use.

What you bring:

Qualifications and Experience

• Diploma or degree in Human Resources, Information Systems, Business Administration, or related field.
• Minimum 5-7 years of experience in HRIS administration, preferably with UKG Pro, Kronos or similar systems.
• Experience with HR data analysis, reporting, and dashboard creation.
• Knowledge of HR processes and Alberta employment legislation.
• Strong proficiency in HRIS configuration, security, and reporting tools.
• Advanced Excel skills (pivot tables, formulas, data visualization).
• Familiarity with business intelligence or reporting platforms an asset.

Skills & Competencies

• High attention to detail and commitment to data accuracy.
• Strong problem-solving and analytical abilities.
• Excellent organizational and project management skills.
• Ability to communicate technical concepts clearly to non-technical users.
• Demonstrated ability to work collaboratively across functions.

Working Conditions/Physical Demands

• Work Environment:
• Primarily office-based, working in a professional, fast-paced environment.
• Frequent use of computer systems, phones, and other standard office equipment.
• Regular meetings and collaboration with internal and external stakeholders, in person or virtually.
• Occasional off-site meetings, training sessions, or events may be required.
• May be exposed to sensitive or confidential information requiring discretion and professionalism.
• Work Hours:
• Generally full-time, Monday to Friday.
• Occasional extended hours, evenings, or weekends to meet deadlines, attend meetings, or respond to urgent matters—especially during seasonal peaks or critical business periods.
• Physical Demands:
• Predominantly sedentary, involving sitting for extended periods.
• Requires frequent keyboarding, typing, and screen time.
• Occasional lifting of materials or files up to approximately 10–15 pounds (e.g., boxes of documents, training materials).
• May require walking throughout facilities or grounds, particularly in multi-department operations.
• Ability to concentrate and pay close attention to detail for prolonged periods

Values and Behavioural Expectations

Collaboration

• Takes responsibility for their part of shared work.
• Communicates clearly with teammates and partners to support team and guest outcomes.
• Steps in to support others when needed.

Safety

• Follows safe work practices consistently.
• Notices hazards and speaks up early.
• Adjusts behaviour when conditions change.

Integrity

• Does what they say they will do, follows shared standards, and owns their responsibilities..
• Is honest about mistakes and works to fix them.
• Asks for help when needed to meet commitments.

Sustainability

• Focuses on priority work and avoids unnecessary rework.
• Uses time, equipment, and resources responsibly.
• Adjusts approach when plans or conditions change.

Inspiration

• Brings positive energy, enthusiasm, and joy to every guest interaction.
• Helps guests feel welcomed, valued, and appreciated.
• Listens to guest feedback and responds with care and action.

Belonging

• Treats guests and teammates with respect and care.
• Practices active listening in daily interactions.
• Includes others and avoids behaviours that exclude or dismiss.

What We Can Offer You:

If an unforgettable experience working alongside an amazing team wasn’t enough, as a WinSport Team Member you also receive the added benefits of:

• Benefits package
• Free Park pass
• Free parking
• Food, beverage, retail and program discounts
• Access to our world-class gym facility.

We also provide a culture where we value and take care of our people. We have a robust workplace wellness program that supports the physical, emotional, social and financial wellness of our team members.

Discover, Develop, and Excel with WinSport:

Working with WinSport means you will create one of the unique winter sport institutes in the world. You will be rubbing shoulders with athletes of all levels and disciplines, and you will be working in a world-class facility that showcases exceptional services to support our guests in training and maintaining an active lifestyle. You will thrive and be supported as you discover, develop and excel in your role at WinSport.