Job Description

The HRIS Assistant will perform administrative tasks and services to the HRIS Team to support effective and accurate processing of personnel records. This position enters and controls data from confidential employee records in the Human Resources Information Systems (HRIS) and assists with compliance reporting. HRIS Assistant to help with go live support and dual maintenance with our new HCM (HR System).

For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)

Schedule

• Monday - Friday, between 8:00AM - 5:00PM
• Temporary Full-time position, contract ends 10/30/26
• Must work at the Association Office at least two times a week

Responsibilities

• Inputs data into a computer processing system and reviews output for accuracy

• Reviews and inputs data into various government platforms to ensure compliance with reporting requirements 

• Review various confidential documents and updates the HRIS system accordingly

• Provides clerical support to the HR department

• Supports with processing personnel records, termination, and hires

• Supports with personnel record audits to ensure accuracy of data

• Supports Sr. HR Manager with various projects
• Must have strong attention to detail skills and ability to manage multiple, competing deadlines simultaneously
• Experience with Microsoft Office Suite (emphasis on Excel, Word, and Outlook)
• Maintain the confidentiality of all employee information
• Must be well organized and detail oriented
• Able to work independently
• Ability to work in a fast-paced environment and work with confidential data professionally
• Demonstrate initiative, resourcefulness, and problem-solving skills
• Other duties as assigned

Qualifications

• High school diploma or GED required
• 2+ years' of administration and data entry
• Compliance reporting such as EEO-1 and California Pay Data Reporting experience preferred
• Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations:
  • American Red Cross
  • American Heart Association
  • American Safety & Health Institute

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement.

Pay Range

USD $21.00 - USD $23.63 /Hr.