Job Location Corporate Office - Jacksonville, FL 32246 Position Type Full Time Education Level 4 Year Degree Travel Percentage None Job Shift 8:00am - 5:00pm
At KLS Martin, we are offering a unique opportunity to contribute to the success of a dynamic and thriving company. We are seeking an experienced HRIS & Payroll Financial Specialist to lead and support the configuration, deployment, and ongoing optimization of our HRIS and payroll systems. This role requires deep expertise in multi-state payroll processing, tax regulations, and financial controls, combined with hands-on experience implementing and maintaining HRIS platforms. The ideal candidate will act as a subject matter expert, ensuring system accuracy, compliance, and alignment with business and financial requirements.
Essential Functions, Duties, and Responsibilities
HRIS Management & Implementation
• Serve as the HRIS subject matter expert, supporting system configuration, deployment, testing, and upgrades
• Lead or contribute to HRIS implementations, enhancements, and integrations with payroll and finance systems
• Translate business, HR, and payroll requirements into system configurations and functional solutions
• Manage system security, roles, workflows, and data integrity
• Partner with vendors and internal stakeholders on system issues, enhancements, and roadmap planning
Payroll & Tax Expertise
• Oversee or support end-to-end multi-state payroll processing with a focus on accuracy, timeliness, and compliance including salaried, hourly and commission-only employees
• Ensure payroll processes comply with all applicable federal, state, and local tax regulations
• Monitor changes in payroll legislation and tax requirements impacting a national workforce and assess system and process impacts
• Ensure proper withholding, garnishments and benefit deductions
• Respond to employee payroll inquiries with professionalism and confidentiality
• Act as the escalation point for complex payroll, tax, and regulatory issues
Financial & Compliance Oversight
• Apply strong financial and accounting principles to payroll reporting, reconciliations, and audits
• Ensure payroll data aligns with general ledger, budgeting, and financial reporting requirements
• Support internal and external audits related to payroll, tax, and HRIS controls
• Develop and maintain documentation for payroll and HRIS processes, controls, and procedures
Reporting & Analytics
• Create and maintain payroll, HR, and financial reports using HRIS and payroll systems
• Analyze payroll and workforce data to identify trends, risks, and improvement opportunities
• Support leadership with accurate, timely insights related to payroll costs and compliance
• Support insurance renewals
• Support with internal and external payroll audits.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
KLS Martin is a drug-free employer
Educational and Experience Requirements
• Minimum 5–8 years of progressive experience in HRIS, payroll, or related roles
• Demonstrated hands-on experience with HRIS configuration, implementation, deployment, and ongoing system support
• Extensive experience in payroll processing, including complex payroll environments and compliance with federal, state, and local tax regulations
• Strong background in financial and accounting principles as they relate to payroll, reconciliations, audits, and general ledger integration
• Experience partnering cross-functionally with HR, Finance, IT, and external vendors
• Proven ability to act as a subject matter expert for HRIS and payroll systems, providing guidance, troubleshooting, and best-practice recommendations
• Experience with major HRIS/payroll platforms such as Workday, ADP, UKG, or Paycom
• ADP implementation experience is a plus and experience with Xactly and managing complex commission-based programs is strongly preferred
Knowledge, Skills, and Abilities
• Expert knowledge of HRIS and payroll systems, including configuration, deployment, integrations, upgrades, and ongoing system support
• Advanced understanding of multistate payroll processes, wage and hour laws, and federal, state, and local tax regulations
• Strong financial and accounting expertise related to payroll, benefits, reconciliations, audits, and general ledger integration
• Ability to analyze, troubleshoot, and resolve complex HRIS and payroll issues with a high level of accuracy and attention to detail
• Strong analytical and problem-solving skills with the ability to assess risk, ensure compliance, and implement effective controls
• Proven ability to serve as a subject matter expert and trusted advisor to HR, Finance, and leadership
• Demonstrated excellence in project management, delivering high-quality system implementations and process improvements across complex, multi-state environments Excellent communication and collaboration skills, with the ability to translate technical and regulatory requirements into clear business guidance
• Ability to manage multiple priorities in a fast-paced, compliance-driven environment
• Ability to maintain strict confidentiality and ensure data integrity and security
Skill Requirements
Physical Requirements
Hazards
The KLS Martin Group is an international company group for innovative medical technology in almost all surgical areas. With our philosophy "Surgical Innovation is our Passion", we develop and market solutions such as implant systems, electrosurgery units, surgical laser systems, operating lights, surgical instruments, and tray systems.
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