Job Description

We are looking for an HR Admin Specialist to join our team.

Ref. no.: JR1013176

About the role

As an HR Admin Specialist, you are responsible for the accurate and compliant administration of all statutory and contractual requirements throughout the employee lifecycle. You ensure that HR administrative processes are executed efficiently and in accordance with labor law, internal policies, and organizational standards.
You act as a reliable operational partner for employees, managers, and internal stakeholders, contributing to high-quality HR data and enabling accurate payroll processing.

Your mission

• Ensure compliant and efficient administration across the entire employee lifecycle
• Maintain high standards of HR data quality as a foundation for payroll and reporting
• Support operational excellence within HR administration
• Contribute to the continuous improvement of HR processes and standards

Key responsibilities

• Prepare and administer employment contracts in compliance with applicable labor law
• Execute administrative HR processes, including maternity leave, parental leave, and employment references
• Manage correspondence and coordination with the Works Council on personnel-related matters
• Maintain, update, and ensure the accuracy of employee master data in HR systems
• Contribute to the development and optimization of HR administrative processes
• Support and participate in national HR projects and initiatives

Your profile

Required
• Successfully completed commercial vocational training
• Several years of professional experience in HR administration
• Solid knowledge of labor law and understanding of modern HR IT systems
• Structured, detail-oriented, and highly reliable working style
• Service-oriented mindset with strong interpersonal skills
• Very good German or Dutch language skills

Preferred
• Degree in Business Administration, Human Resources, Business Psychology, or a comparable field

About our company

CWS Global Business Services began its journey in May 2019 in the heart of Transylvania, Sibiu, with just one employee. Today, we are a thriving team of over 130 colleagues.

Originally focused on accounting projects from BeNeLux and Germany, we have since grown into seven specialized teams: Accounting, Reporting Factory, Data Governance, Data Cleansing, Business Intelligence, NextGenSale, and IT.

As a Shared Service Center, our mission is to become a center of excellent, a goal made possible by the dedication and commitment of our employees. While we continue to grow, we remain committed to preserving our strong sense of community and teamwork, ensuring that the CWS family spirit remains at the heart of everything we do.