Job Description

Job Duties & Key Responsibilities

• Coordinate pre-onboarding activities, including new hire documentation, system setup, and onboarding logistics.
• Support and facilitate new hire orientation programmes to ensure a smooth onboarding experience.
• Monitor completion of onboarding tasks in Oracle and conduct Day 30 and Day 60 HR check-ins with new hires.
• Track probation completion and coordinate confirmation processes with hiring managers, including preparation of required documentation.
• Manage work pass applications and renewals, ensuring timely submission and compliance with regulatory requirements.
• Maintain accurate employee records and HR documentation in accordance with company policies and legal requirements.
• Coordinate employee engagement initiatives, including events, communications, photography, and publication of HR newsletters.
• Administer employee recognition programmes, ensuring timely distribution of awards and maintenance of programme records.
• Support HR reporting and preparation of HR metrics, dashboards, and employee data analysis.
• Ensure compliance with local employment legislation, company policies, and HR procedures.

Job Requirements

• Diploma in Human Resources, Business Administration, or a related discipline.
• IHRP-CA certification would be an advantage.
• Minimum 5 years of HR operations, HR administration, or HR coordination experience in a manufacturing environment.
• Familiarity with work pass administration and onboarding processes in Singapore.
• Strong interpersonal and communication skills with the ability to interact effectively with employees at all levels.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Ability to work independently while collaborating effectively within a team.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Experience with Oracle HCM or other HRIS systems would be an advantage.