Job Description

HR Representative, ACES Human Resources
College of
Agricultural, Consumer and Environmental Sciences
University
of Illinois Urbana-Champaign

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story

The HR Representative supports a variety of human resources activities and provides administrative support, ensuring quality customer service and both timely and accurate delivery.

A detailed description of the job duties can be found here: HR Representative

Duties & Responsibilities

HR Compliance & Policy

• Contribute to documentation and compliance efforts as assigned, ensuring adherence to applicable laws and procedures.

• Maintain and update appropriate records, communicating with employees, supervisors, and others to obtain needed information.

• Respond to customer inquiries according to established guidelines.

Payroll & Time Reporting

• Process standard bi-weekly and monthly payroll/timesheets, addressing common timesheet/leave issues and return timesheets/leave requests as needed. Process routine pay adjustments.

• Inform staff of basic regulations/policies relating to time reporting and payroll deadlines.

Appointments Management

• Maintain and update employee appointments, processing transactions and responding to customer inquiries under established guidelines.

• Run and review routine reports. Compile information with responsibility for accurate data entry and correction of minor discrepancies.

Leave Management

• Assist with tracking of FMLA, PLFA, or other managed leave categories. Report significant leave discrepancies to higher level staff for research.

• Inform staff of basic regulations/policies relating to leave usage.

Minimum Qualifications

1. High school diploma or equivalent
2. Any one or combination totaling two (2) years (24 months) from the following categories below:

A. Course work in Human Resource Administration, Business Administration, or a closely related field, as measured by the following conversion table or its proportional equivalent:

- 30 semester hours equal one (1) year (12 months)

- Associate's degree (60 semester hours) equals eighteen months (18 months)

- 90 semester hours equal two (2) years (24 months)

B. Progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports

Knowledge, Skills and Abilities

• Ability to provide customer service to a broad range of clients.
• Ability to easily and quickly pivot from one task to another and stay organized.
• Effective time management skills.
• Ability to communicate effectively with others.
• Attention to detail.
• Ability to maintain confidentiality in all business matters.
• Ability to gain knowledge of University and Campus policies related to Human Resources, including but not limited to those listed in the Campus Administrative Manual, Provost’s Communications, and Policies and Rules.
• Ability to swiftly learn and adapt to multiple technology application platforms.
• Ability to use Microsoft Office Suite, including Word and Excel.

Appointment Information

This is a 100% full-time Civil Service 2135 - Human Resource Representative position, appointed on a 12-month basis. The expected start date is as soon as possible after hire. The previously determined salary range for this position is $44,500 to $50,000. Salary is commensurate with experience.

Work authorization sponsorship is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on August 04, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact ACES HR at hr@aces.illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu

Requisition ID 1037182
Job Category Administrative Support
Apply at: https://jobs.illinois.edu