Job Description

At QIMA, we are on a mission to offer our clients smart solutions to make products you can trust.

Operating in over 100 countries, we serve the consumer products, food, and life sciences industries and help more than 30,000 brands, retailers, manufacturers, and growers achieve quality excellence.

We combine on-the-ground expertise with digital solutions that bring accuracy, transparency and intelligence for quality and compliance data.

What sets us apart is our unique culture. Our 6,000 Qimates live and make decisions every day by our QIMA Values. With client passion, integrity, and a commitment to making things simple, we disrupted the Testing, Inspection, and Certification industry. Are you ready to hop on this exciting ride with us and help us achieve our mission?

Our Global Support Services ensure smooth global operations by providing essential support in IT, Finance, Marketing, HR, Admin, and M&A. We centralize these functions to boost efficiency, maintain consistency, and drive growth across all regions.

The HR Project Coordinator (Entry Level, Contract) will support the HR Analytics team by handling administrative, coordination, data management, and documentation tasks across HR projects and daily operations. This role is ideal for someone early in their HR or business career who is highly organized, comfortable with follow-ups and data work, and interested in improving processes through systems and automation.

This is a 6-month contract role, with the possibility of extension up to 12 months based on business needs and performance.

Key Responsibilities

Administrative & Coordination Support

• Maintain and update HR project trackers, reports, and documentation
• Schedule meetings, prepare agendas, and take meeting notes
• Track action items and proactively follow up with stakeholders on deadlines
• Organize and maintain HR files, records, and shared folders
• Support preparation of presentations, reports, templates, and standard documents

HR Project & Analytics Support

• Assist in coordinating HR initiatives such as onboarding programs, policy updates, audits, surveys, and reporting cycles
• Track project timelines, dependencies, and deliverables; flag risks, delays, or missing information
• Support data collection, data cleaning, and basic reporting for HR and people analytics projects
• Ensure project and reporting data is accurate, complete, and up to date

Data, Systems & Process Support

• Perform data quality checks to ensure consistency across reports and systems
• Support basic system administration tasks under guidance
• Identify opportunities to streamline, automate, or improve recurring administrative and reporting processes
• Assist with documentation of standard operating procedures (SOPs) and workflows

Communication & Stakeholder Support

• Act as a point of contact for basic HR project-related queries
• Share project updates, reminders, and follow-ups with internal stakeholders as instructed
• Coordinate with HR, Finance, Payroll, IT, and external vendors when required

Qualifications

Required Qualifications

• 0–2 years of experience (internships, HR admin, operations, or coordinator roles are acceptable)
• Strong attention to detail and comfort working with data, trackers, and reports
• Basic understanding of HR processes and data concepts is a plus

Preferred Skills & Experience

• Strong proficiency in Excel or Google Sheets (e.g., formulas, filters, pivots are a plus)
• Experience working with HR systems, databases, or reporting tools (e.g., Workday, SAP, Power BI, Tableau – Not Mandatory)
• Interest in HR analytics, reporting, and process automation
• Comfortable with repetitive administrative tasks, follow-ups, and data maintenance
• Strong organizational, communication, and time management skills

Additional Information

What This Role Offers

• Hands-on exposure to HR analytics and HR systems
• Experience supporting real-world HR projects and data initiatives
• Opportunity to learn process improvement and automation in an HR context
• A structured entry point into HR operations, analytics, or project coordination