Job Description

This role is responsible for full-cycle payroll processing, ensuring accuracy, legal compliance, and timely execution of all payroll-related activities. The position maintains high-quality HRIS data, supports benefits administration, and collaborates closely with HR, Finance, and external payroll providers. A strong focus is placed on operational excellence, data integrity, and continuous improvement.

RESPONSIBILITIES

• Maintain and update employee records in the HRIS system (focus on HRNET), ensuring data accuracy
• Respond to employee inquiries related to payroll, compensation, and benefits calculations.
• Ensure compliance with labor laws, GDPR, and internal policies across all HR practices.
• Champion a culture of continuous improvement by identifying inefficiencies and proposing solutions.
• Full-Cycle Payroll - Manage end-to-end payroll processing, ensuring accuracy, timeliness, and compliance with legal and internal standards.
• Payroll Data Maintenance: Maintain and regularly update payroll records, including salaries, bonuses, deductions, and tax withholdings.
• Reconciliation & Issue Resolution: Reconcile payroll data, investigate discrepancies, and collaborate with Finance and HR to ensure accuracy.
• Time & Attendance Management: Monitor employee attendance, working hours, and overtime using time-tracking systems to ensure accurate payroll inputs.
• Sick Leave & Absence Tracking: Track and manage sick leave, vacation, and other absences, ensuring proper documentation and payroll impact.
• Maintain payroll-related reports
• Employee Lifecycle Updates: Ensure timely payroll updates for promotions, terminations, and new hires.
• Audits & Off-Cycle Payments: Conduct payroll audits and process off-cycle payments such as final settlements and bonuses.
• Vendor Coordination: Liaise with external payroll providers to ensure accurate and timely payroll delivery.
• Year-End Support: Assist with year-end payroll activities, including reporting and audits.
• Benefits Administration: Support the administration of employee benefits and respond to related payroll inquiries.
• Reporting & Compliance: Generate payroll reports for strategic decision-making and stay informed on payroll laws, tax regulations, and best practices
• Support payroll transformation efforts and process improvement
• Support with Posted workers

QUALIFICATIONS

• Bachelor’s or master’s degree
• Minimum 2–3 years of experience in an HR Payroll activities or coordinator role, preferably in a mid-to-large-sized organization.
• Strong understanding of HR processes, employment legislation, and data privacy regulations.
• Proficiency in HRIS systems (e.g., HRNET) and Microsoft Office Suite.
• Excellent organizational and multitasking skills with a high level of attention to detail.
• Strong interpersonal and communication skills with customer-first mindset, with the ability to handle sensitive information confidentially.
• Ability to work independently and collaboratively in a fast-paced environment.