Job Description

Join Cafeyn: Where Innovation Meets Inspiration
Cafeyn is more than a platform— it is transforming the way people access and experience content. Since 2006, we’ve grown in a fast-evolving market, adapting to become a leading digital reading service with over 2 million users worldwide. Cafeyn gives readers unlimited, personalized access to thousands of newspapers and magazines, curated to fit their tastes and delivered seamlessly across devices.

Our mission?
To empower individuals with access to trusted, high-quality content that fosters personal growth and discovery. Whether it's through the comprehensive collection of news and features on Cafeyn, the digital publishing solutions of Milibris, the fun and educative content for children on Kidjo, or the collections for manga lovers by Mangas.io, Cafeyn stands at the forefront of digital content experiences.

Your team & responsibilities

By joining the team, you will report directly to Nicolas, our Chief of Staff. As HR Ops, you will ensure reliable, compliant, and optimized management of employee administration, payroll, and international HR processes, while delivering high-quality operational HR support to employees and managers.

This position is a freelance opportunity (4 month contract).

Your missions

1. HR Operations Process Documentation

• Map and document all HR Operations processes, including:

  • Payroll cycle

  • Onboarding and offboarding

  • Leave and absence management

  • Employee contract lifecycle management

  • Statutory and administrative declarations

2. Lucca Data Cleanup and Optimization

• Clean and improve employee data within Lucca following a previously completed audit.

• Address missing fields, data inconsistencies, and obsolete information.

3. Payroll Operations Management

• Own and manage the monthly payroll cycle in coordination with MD Payroll. Responsibilities include:

  • Collection of payroll variable data

  • Review and validation of payroll inputs

  • Transmission of payroll data to the provider

  • Payroll controls and quality checks

4. Payroll Outsourcing Migration

• Support and coordinate the migration of payroll outsourcing activities.

• Ensure a smooth transition of payroll processes, documentation, and operational responsibilities to the new payroll setup.
  

Who are we looking for?

You are at the right place if you have

• 5+ years of experience in HR Operations or Employee Administration

• HRIS experience on Lucca (mandatory)

• Fluent in English

• Multi-country payroll expertise is a big plus

• Experience with CSE elections is highly valued

• Excellent organizational and prioritization skills

• Proactive and solution-driven

• Comfortable working in a fast-growing international environment
  

Hiring process

1. HR Interview with one of our Talent Acquisition Manager (30’)

2. Hiring manager Interview with Nicolas, our Chief of Staff.

3. Last Interview with the HR team.

You don’t have to match all the requirements, if you feel this offer could be a great opportunity for you, reach out anyways! We hire based on talent and we promote inclusivity inside Cafeyn and strongly believe that our culture is strongest when it is the most diverse.