Job Description

Responsibilities

HR Operations & Administration

• Serve as the primary point of contact for HR operational matters in Poland
• Ensure accurate and compliant execution of employee lifecycle processes (onboarding, offboarding, employee changes, contract administration)
• Oversee HR document flow: preparation, filing, and archiving of contracts, amendments, and official correspondence
• Maintain accurate employee records in HRIS (HiBob) and personnel files, in line with Polish labor law and internal policies
• Act as a point of contact for employees requiring work permit and relocation-related documentation (e.g., employment certificates, support letters, work invitations)

Payroll & Benefits Coordination

• Prepare and validate monthly payroll input data for timely and error-free submission to payroll specialist/providers
• Administer employee benefits (healthcare, sport cards, lunch reimbursement, etc.)
• Oversee time and attendance tracking, ensuring accuracy, timely approvals, and proper integration with payroll
• Handle employee queries related to compensation and benefits in Poland

Compliance & Labor Law

• Ensure compliance with Polish labor regulations
• Maintain personnel files and audit readiness
• Support internal and external audits
• Monitor changes in local employment law

HR Systems & Process Optimization

• Improve and structure HR processes and policies where needed
• Work with HRIS tools (e.g., HiBob)
• Create HR reports and dashboards
• Collaborate closely with Global HR teams to ensure alignment of processes and data standards

Employee Experience & Stakeholder Management

• Act as a point of contact for employee inquiries related to HR policies, documentation, and leave
• Partner with managers on operational HR topics
• Collaborate with HR Business Partners, Finance, Legal teams and payroll specialist/ payroll providers

Requirements

• 2+ years of experience in HR Operations / HR Administration, ideally in a fast-paced, scaling (scale-up) multinational environment.
• Strong knowledge of Polish labor law and HR compliance standards.
• Experience working with HRIS platforms (e.g., HiBob) and HR documentation processes
• High attention to detail and process orientation
• Strong organizational and communication skills
• English (B2+) and Polish (B2+), both written and verbal
• Russian is a plus

What We Offer

• Stock options
• Competitive salary
• Hybrid setup: 4 days in the office / 1 day from home
• Private medical insurance + 75% coverage for family members
• Multisport card
• Lunch budget
• Parking