Job Description

The HR Intern will support the Human Resources Operations team with a primary focus on I-9 compliance, personnel file auditing, HR document management, and HR administrative support. This role provides hands-on experience in HR operations, compliance, HRIS processes, and employee records management within a fast-paced corporate environment.

The ideal candidate is highly organized, detail-oriented, able to maintain confidentiality, and interested in developing a career in Human Resources.

Key Responsibilities

I-9 Compliance & Auditing

• Assist with reviewing and auditing Form I-9 documentation for accuracy and compliance.
• Support internal I-9 audit initiatives and identify missing or incomplete documentation.
• Track I-9 completion deadlines and follow up with employees and managers as needed.
• Assist with organizing and maintaining I-9 records in accordance with federal retention requirements.
• Support E-Verify and employment eligibility verification processes, as applicable.
• Help prepare audit reports and tracking spreadsheets related to I-9 compliance.

Personnel Files & Dynafile Management

• Audit employee personnel files for completeness and compliance.
• Scan, upload, index, and organize employee documents within Dynafile.
• Ensure electronic employee records are accurately maintained and properly categorized.
• Assist with file clean-up and records retention projects.
• Identify missing documentation and coordinate follow-up efforts with HR team members.

HRIS & Data Entry Support

• Assist with HRIS data entry and employee record updates in systems such as ADP and Costpoint.
• Support data validation and perform routine audits to ensure data accuracy.
• Update employee demographic, organizational, and personnel information as directed.
• Assist with maintaining HR trackers, spreadsheets, and reporting logs.

HR Administrative Support

• Assist with onboarding and offboarding administrative tasks.
• Prepare HR documents, letters, and employee packets.
• Assist with employee file requests and general HR administrative projects.
• Support special HR projects related to compliance, reporting, process improvement, and document standardization.

Additional Development Opportunities

• HR compliance and employment law projects
• Recruiting coordination and onboarding processes
• Process documentation and SOP creation
• Employee communications and HR resource development
• Records retention and audit readiness initiatives

Qualifications

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Ability to work independently and manage multiple tasks in a deadline-driven environment.