Job Description

JOB PURPOSE

The HR Officer is responsible for supporting core HR operations with a focus on business travel coordination, attendance and leave management, and employee health insurance administration. Reporting to the HR Team Leader, the role plays a critical part in ensuring accurate HR records, compliance with internal policies, and timely data flow for payroll and reporting. The HR Officer also provides first-level HR support to employees and contributes to administrative efficiency across the HR function.

DUTIES AND RESPONSIBILITIES

Business Travel Coordination

• Plan and manage domestic and international business travel arrangements including flights, hotels, visas, and ground transport.
• Ensure all travel activities comply with company policies and approved budgets.
• Liaise with travel agencies, logistics vendors, and internal stakeholders to confirm bookings and manage travel requests.
• Process travel approvals, reimbursement forms, and track trip-related expenses.
• Support employees during travel emergencies or last-minute changes.

Attendance and Leave Administration

• Monitor and maintain attendance records, absenteeism, and overtime using the HRIS and attendance systems
• Track and validate time-off requests, sick leaves, and business leave to ensure alignment with policy.
• Generate regular reports on attendance trends, violations, and flag issues to the HR Team Leader.
• Ensure timely submission of validated attendance data to payroll.
• Support disciplinary or advisory actions related to attendance irregularities.

Employee Health Insurance Support

• Administer medical insurance enrollments and removals for employees and dependents.
• Coordinate with the insurance provider and internal stakeholders to resolve coverage or claim issues.
• Maintain accurate records of active beneficiaries and ensure updates are reflected in HR systems.

HR Operational Support

• Respond to employee inquiries related to travel, attendance, and health benefits.
• Support the HR Team Leader in reviewing and updating relevant HR procedures and guidelines.
• Participate in internal HR audits, reviews, or compliance checks related to travel and time management.
• Maintain confidentiality of employee data and uphold data protection standards.
• Contribute to HR projects and operational improvements as needed.

QUALIFICATIONS

• Bachelors degree in Human Resources, Business Administration, or a related field.
• 3-5 years of experience in HR, with a focus on travel management and attendance tracking.
• Saudi Only.

Preferred Skills:

• Strong understanding of HR policies, procedures, and labor laws.
• Proficiency in HRIS and attendance tracking software.