Job Description

🚀 About Qargo

Qargo is a fast-growing SaaS scale-up building a next-generation Transport Management Platform for logistics companies. We operate across multiple countries in Europe, the UK, and the US, and our teams are growing quickly.

To support this growth, we’re looking for an HR Officer who enjoys structure, accuracy, and hands-on execution, and who wants to help keep the operational side of HR running smoothly in an international environment.

🧩 About the role

In this role, you’ll focus on the core HR foundations of Qargo, with a strong emphasis on payroll, contracts, compensation-related topics, and compliance across multiple countries.

You’ll work closely with our Senior HR Officer, Finance, and external payroll and EOR partners, ensuring that HR processes are accurate, well-organised, and compliant with local legislation.

This role is well suited for someone who is eager to build hands-on experience in payroll, contracts, and HR processes within a fast-growing scale-up.

🔑 Key responsibilities

• Execute monthly payroll processes for several Qargo countries (Belgium, France, and the Netherlands) in collaboration with local payroll providers and EOR partners

• Collect, review, and validate payroll inputs such as new starters, salary changes, bonuses, commissions, benefits, allowances, and absences

• Ensure payroll is processed accurately, on time, and in line with local legislation

• Prepare, update, and manage employment contracts, addenda, and related documentation using existing templates

• Keep employee data accurate and up to date in HR systems and internal files throughout the employee lifecycle (starters, changes, leavers)

• Follow up on absence management (holidays, sick leave registration, tracking, and related follow-ups)

• Support the administration of benefits, salary components, fleet, insurance, and other compensation-related topics

• You’ll be involved in HR projects focused on payroll processes, salary reviews, contract updates, compliance improvements, benefits optimisation, expansion to new countries, and many more exciting things

• Coordinate with Finance on payroll-related reporting and expense administration

• Act as a first point of contact for employee questions related to payroll, contracts, benefits, or HR processes, escalating more complex topics when needed

🧠 What you bring

• 1-3 years of experience in HR administration, payroll, or HR operations

• Strong interest in payroll, contracts, compensation, and employment legislation

• Excited working with numbers, deadlines, and recurring processes

• A structured, accurate, and reliable way of working

• Fluent in Dutch and English; French is a plus

• Service-minded, discreet, and comfortable handling confidential information

• Motivated to grow in a fast-moving, international scale-up environment

💚 What you’ll love about working here

• A hands-on HR role with clear responsibilities and learning opportunities

• Strong exposure to payroll and HR foundations across multiple countries

• A supportive and approachable People team

• Hybrid and flexible working setup

• A growing company where structure, accuracy, and reliability really matter

• A competitive salary and benefits package

💡 We’d love to get to know you beyond your CV - so part of the application includes a short 2-3 minute video presentation. It’s a great way for you to introduce yourself and share what excites you about this role!