Job Description

Specifications:

Job Title: HR & Office Manager

LocationOnsite - Fort Collins, CO

DepartmentAdministration

Job TypeFull Time

Rate: $45,000-$65,000commensurate with experience and expertise

Reports to: President

Company Introduction:

Ardalyst’s primary goal is to deliver cybersecurity and digital transformation solutions that help our clients protect their business and expand their competitive edge. Ardalyst is a combination of the words ardent and catalyst, as we are passionate change agents looking to uplevel our whole industry. By challenging common wisdom, sharing best practices, and looking at problems differently, the Ardalyst team helps educate public and private institutions on how best to mature workforces, processes, and technologies to thrive and succeed in a rapidly changing environment.

Ardalyst is seeking a motivated and experienced Human Resources and Office Manager in Fort Collins, CO to join our dynamic team. This role is central to the back-office operations of a growing cybersecurity and digital transformation startup. The Office Manager will own the full employee lifecycle — from recruiting and hiring through onboarding, benefits administration, HR compliance, and employee engagement. You will work closely with leadership and supervisors to ensure a positive, compliant, and high-performing workplace, while also keeping up on the maintenance and cleanliness of our office spaces Strong organizational skills, sound judgment, and a proactive approach to problem-solving are essential for success in this role. You must be in office for this position.

Fit for the Culture:

Speak your mind – Collaboration is at the heart of everything we do and our belief in diversity of people supports our goal for diversity in thought. Ardalysts (that’s just what we call ourselves) come ready to contribute and find solutions.?

Act with independence – If you see a problem that needs solving, give a statement in the form of “I intend to (do this)”, then, get feedback, and carry out a solution

Do research – When faced with uncertainty, take initiative to consult official documentation and reputable online resources. Summarize your findings and share them with the team to ensure clarity and alignment.

Prototype – The best solution is the fastest, minimally viable solution done against the principles defined for the goal Create something quick, check in often, and iterate from there.

Focus On Your Strengths – We invest in understanding the strengths and weaknesses of each employee so that you can shine at what YOU do best.?

See Yourself Grow – Ardalysts have cited being encouraged to take educated risk, kick-start progress, and advance their skills as one of their favorite things about working at Ardalyst and we’redetermined to keep it that way.?

Bootstrapper– you can create new things, not just manage existing ones. You work well individually and as a team. You don't let fear of failure get in your way and keep trying until you have a breakthrough.

Innovator – once you have something built, you can systematize it, make it repeatable, and iterate on it to create improvement.

Geek– you crave the details, can't stop learning, and love to teach others.

To help understand our culture and operating model, we recommend you read Patrick Lencioni's "The Advantage" and David Marquet's "Turn the Ship Around!"

Potential DutiesResponsibilities:

General Office Management

• Work closely with the Administrator Assistant to align on tasks.

• Manage and maintain calendars for executive team members, including scheduling meetings and coordinating logistics

• Coordinate food ordering for office events, meetings, and team lunches

• Order and maintain office supplies and communicating with other office locations on packages

• Provide travel assistance for employees, including booking flights, hotels, and ground transportation

• Partner with Accounting to ensure all employees have entered and approved time and expensesin a timely manner

• Perform scanning, filing, and maintenance of physical and electronic records

• Manage office space requirements, including identifying and securing workspace in remote locations as needed

• Use AI to help automate processes and create AI agents to streamline operations

• Conduct research on various topics as assigned, including but not limited to Microsoft usage, CMMC guidelines, and how to maximize internal processes

Hiring & Recruiting

• Partner with supervisors to define job requirements and determine appropriate compensation ranges

• Post open positions and manage applicant pipelines

• Screen resumes and schedule candidate interviews

• Lead salary and benefits negotiations with candidates; issue offer letters and keep supervisors informed of outcomes

• Coordinate and monitor background checks; communicate any red flags or delays to the hiring manager

• Coordinate with internal stakeholders upon offer letter signing and completed background checks to initiate payroll setup and onboarding

• Resolve any issues with new hire paperwork, including I-9 and Paychex forms

Onboarding

• Schedule and facilitate onboarding meetings, including benefits and company guidelines orientation

• Train new employees onBigTime time-tracking system

• Confirm completion of required items such as CUI training and benefits enrollment

• Order accessories and equipment; submit CRM requests for laptops and user IDs

• Coordinate with IT/security team to resolve any access or security issues

HR Management & Compliance

• Serve as the primary HR resource for employees on matters including discrimination, health insurance, workplace conflict, and payroll questions

• Maintain current knowledge of employment law, including exempt vs. non-exempt classifications, state PTO guidelines, unemployment regulations, and minimum wage requirements; apply this knowledge to offer letters and terminations

• Maintain organized and up-to-date HR and Benefits documentation

• Provide supervisors with accurate pay scale information to support compensation decisions

• Develop and manage the performance review and raise process in partnership with supervisors

• Work with supervisors to review and respond to PTO requests that exceed available balances; issue overage letters as needed

Benefits & Insurance

• Research and make recommendations on company benefit offerings (e.g., FMLA policy vs. Ardalyst's 4-week parental leave program)

• Drive the annual insurance renewal process, working with the executive team on plan decisions

Operations & Employee Morale

• Partner with leadership and purchasing contacts to manage laptop availability, procurement decisions, and stocking locations

• Lead employee morale initiatives including holiday gifts, company swag, and other engagement programs

Requirements

• Ability to manage time effectively, prioritize tasks and proven ability to meet deadlines.

• Self-motivated, highly organized, and detail-oriented with the ability to work independently or collaboratively

• Proven ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced environment

• Excellent written and verbal communication skills

• Demonstrated professionalism, reliability, and discretion when handling sensitive employee information

• Ability to manage and prioritize multiple projects simultaneously
  

Qualifications:

• Bachelor’s degree in Human Resources or Business Administrationor 1-2 years of experience in HR or business administration roles

• Knowledge of HR practices, employment law, and benefits administration

• Strong knowledge of Microsoft Office products, especially Word and Excel

• Familiarity with HRIS or payroll systems (Paychex experience a plus)

• Superior attention to detail

• Aptitude for learning new software and systems quickly

• Willingness and ability to engage with AI

Benefits:

• 401(k) Retirement Plan?

• Health, Dental, Vision and Life insurance

• Short Term and Long-Term Disability insurance?

• Monetary assistance with training and certifications?

• Flexible Hours

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

• Occasionally going up and down stairs carrying ~10lbs.

Equal Opportunity Employer

Ardalyst Holdings, LLC and their operating companies are EOEs that empower employees, no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other protected characteristic—to meet and exceed customer expectations and thrive in a collaborative and dynamic work environment.