Job Description

HR & Office Coordinator (On-site Kewdale) Pacvac | Permanent Full-time | Reporting to: Head of People & Culture

• Kewdale, Perth WA
• Permanent Full Time, [hours]
• Additional 3 Wellbeing Leave days per year

Who are we

At Pacvac, we're proud to be highly regarded as the trusted market leader in commercial cleaning technology.

We design and manufacture high-quality cleaning equipment, specialising in backpack vacuums. What sets us apart is our world-class customer service and how we embrace technology as future thinkers, striving to shake up the cleaning industry.

We are a WA-grown, global brand and we're on a mission to create enjoyable cleaning experiences with products that make people happy.

We attribute our success to the high calibre of our people and their incredible skill sets, so naturally, we look forward to opening our doors to another motivated and talented individual.

About the Role

This is a three-part role, and we mean it. About a third of your week is People & Culture, a third is administration and a third is running our Kewdale office. One hour you might be drafting an employment contract. The next you're sorting a maintenance request with the landlord, booking travel for the business owner or planning the next team celebration.

It suits someone who loves variety, sees what needs doing without being asked, and takes as much pride in a well-run office as in a well-drafted contract. If you see office management as the lesser part of an HR job, this isn't the role for you. If you love being the person who keeps the place running and the people looked after, read on.

What you'll be doing

People & Culture

• Drafting letters of offer, employment contracts, contract variations and other employee letters
• Owning onboarding and off-boarding from start to finish, including inductions for all new starters
• Maintaining our HRIS and personnel records (Employment Hero, front and back end)
• Coordinating recruitment with our external agency partners: attending interviews, taking notes, shortlisting for second interviews and completing onboarding paperwork
• Writing and maintaining position descriptions with leaders
• Supporting training and development, including training records and certificate expiries and renewals
• Answering HR queries and knowing when to escalate
• Supporting return-to-work programs, and running our wellness program and culture and recognition initiatives
• Keeping across HR law changes and recommending policy updates

Administration

• Preparing monthly reporting
• Processing leave in Xero, making sure every absence has the right leave application, and keeping the Teams calendar up to date
• Helping manage the P&C budget

Office Management

• Managing facilities, maintenance requests and dealings with the landlord
• Providing PA support to the business owner
• Booking all travel: flights, accommodation and car hire
• Looking after office supplies, the snack station and the kitchen
• Answering the team's office queries (stationery, supplies, cleaners)
• Planning morning teas, lunches, celebrations, off-sites and conferences

About you (what we're looking for)

You'll need:

• 2 to 3 years in a similar HR, People & Culture or HR and office coordinator role
• Hands-on experience drafting offer letters, employment contracts and variations yourself, not just helping with them
• Real experience running onboarding and off-boarding
• A disciplined, accurate approach to HRIS and personnel records (any platform)
• Solid working knowledge of Australian employment basics: leave accruals, entitlements, probation and when to escalate
• Excellent written English. Your application is your first work sample, so please include a short cover letter
• A self-starter mindset: you spot what needs doing and get on with it
• Strong organisation and the ability to juggle three different types of work in the same day
• A real willingness to roll up your sleeves on office management and PA work
• Good Microsoft Office skills
• A current driver's licence
• Full, unrestricted Australian working rights

Highly regarded:

• Employment Hero or other HRIS experience (training provided if needed)
• Experience coordinating recruitment with external agencies
• Experience planning culture and wellness events
• WHS/OS&H exposure

Pacvac Perks

At Pacvac, we're more than just a workplace. We're a passionate, close-knit team that values creativity, collaboration and having fun along the way. We're proud of our supportive, high-energy culture where you're truly part of the team and your ideas are welcomed and valued.

We offer a competitive salary aligned with industry standards, along with great perks like regular catered lunches, a stocked snack and candy bar, free fruit, additional wellbeing leave and a fully stocked kitchen (although you'll rarely need it with the amazing food our team loves to share). Good music, a casual environment and real connections are all part of everyday life here.

Our warehouse and offices reflect our culture, with table tennis, darts, pool and even a basketball hoop fuelling our strong (and friendly!) sporting spirit. Not into sports? No problem. Our active wellness program and social activities make it easy to connect within our diverse, multicultural team.

Our people feel invested in and truly connected to their workplace. Pacvac invests in its people, and it shows, with team members who've been with us for over 26 years.

Everything we do is guided by our values:

• Be a game changer
• Be results orientated
• Be caring
• Have fun

How to apply

Click Apply and attach your resume and a short cover letter telling us why this mix of HR and office work suits you. We're reviewing applications as they come in and moving quickly, so don't wait.